PMO Analyst – Project Manager Assistant
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Job Description
PMO Analyst supporting Broadpin’s Oracle ERP consulting projects through governance, reporting, scheduling, risk, and financial tracking. Coordinating project teams, documentation, and executive updates.
Responsibilities:
- Support Project Managers with day-to-day project planning, coordination, and administration
- Maintain project plans, schedules, milestones, deliverables, action trackers, and project documentation
- Track project progress against timelines and highlight delays or dependencies
- Coordinate project meetings, prepare agendas, capture minutes, and follow up on action items
- Assist with project initiation, planning, execution, monitoring, and closure
- Implement and maintain PMO governance processes, standards, and templates
- Collect project status information and prepare weekly/monthly reports, dashboards, and executive updates
- Monitor project KPIs, milestones, risks, issues, dependencies, and decisions
- Maintain portfolio-level trackers and support portfolio reporting
- Maintain RAID logs and change request logs; support change control
- Escalate overdue actions and significant project concerns
- Track project budgets, forecasts, expenditures, variances, purchase orders, invoices, and resources
- Coordinate communication among project, business, technical, vendor, and other stakeholders
- Prepare materials for governance meetings, steering committees, and leadership reviews
- Support onboarding of project team members and distribution of project information
Requirements:
- Bachelor's degree in Business Administration, Project Management, Information Technology, Finance, or a related field
- Approximately 2–5 years of experience in project coordination, PMO analysis, project administration, or project management support
- Experience with project schedules, status reporting, RAID logs, financial tracking, and governance documentation
- Strong organizational and time-management skills
- Excellent attention to detail and ability to maintain accurate project records
- Strong written and verbal communication skills
- Ability to manage multiple priorities and deadlines simultaneously
- Good analytical and problem-solving abilities
- Understanding of project management principles, governance, and the project lifecycle
- Ability to identify and escalate risks, issues, and schedule concerns
- Strong stakeholder-management and coordination skills
- Ability to work independently while supporting multiple Project Managers
- Proficiency with Microsoft Excel, including formulas, PivotTables, lookups, and reporting
- Proficiency with Microsoft PowerPoint and Word
- Experience with Microsoft Project, Smartsheet, or similar scheduling/project-management tools
- Experience with Jira, Confluence, Azure DevOps, Monday.com, Asana, or similar platforms
- Experience with SharePoint and Microsoft Teams
- U.S. Citizen or Green Card Holder; H1B visa sponsorship is not available
- CAPM, PMP, PRINCE2, Agile/Scrum, or similar certification is desirable but not always required
Benefits:
- Health Insurance
- HSA
- Dental
- Vision
- Life & Disability
- 401(k)
- FSA
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