PMO Analyst, Project Manager Assistant
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Job Description
PMO Analyst supporting Oracle ERP consulting projects through governance, scheduling, reporting, and financial tracking. Coordinating Project Managers, stakeholders, risks, resources, and project documentation.
Responsibilities:
- Support Project Managers with day-to-day project planning, coordination, and administration
- Maintain project plans, schedules, milestones, deliverables, action trackers, and project documentation
- Track project progress, delays, dependencies, KPIs, risks, issues, decisions, and approvals
- Coordinate project meetings, prepare agendas, capture minutes, and follow up on action items
- Support project initiation, planning, execution, monitoring, closure, and PMO governance processes
- Collect project status information and prepare weekly/monthly status reports, dashboards, and executive updates
- Maintain portfolio-level trackers and support portfolio reporting
- Maintain RAID and change request logs and support change control
- Track budgets, forecasts, expenditures, variances, purchase orders, invoices, resources, and capacity
- Reconcile project financial information with Project Managers and Finance teams
- Coordinate communications among Project Managers, business teams, technical teams, vendors, and stakeholders
- Prepare presentations and materials for governance meetings, steering committees, and leadership reviews
- Support project team onboarding and distribution of project information
- Produce status reports, schedules, RAID/action logs, financial/resource reports, dashboards, governance materials, decision logs, and project documentation
Requirements:
- Bachelor's degree in Business Administration, Project Management, Information Technology, Finance, or a related field
- Approximately 2–5 years of experience in project coordination, PMO analysis, project administration, or project management support
- Experience with project schedules, status reporting, RAID logs, financial tracking, and governance documentation
- Strong organizational and time-management skills
- Excellent attention to detail and ability to maintain accurate project records
- Strong written and verbal communication skills
- Ability to manage multiple priorities and deadlines simultaneously
- Good analytical and problem-solving abilities
- Understanding of project management principles, governance, and the project lifecycle
- Ability to identify and escalate risks, issues, and schedule concerns
- Strong stakeholder-management and coordination skills
- Ability to work independently while supporting multiple Project Managers
- Proficiency with Microsoft Excel, including formulas, PivotTables, lookups, and reporting
- Proficiency with Microsoft PowerPoint and Word
- Experience with Microsoft Project, Smartsheet, or similar scheduling/project-management tools
- Experience with Jira, Confluence, Azure DevOps, Monday.com, Asana, or similar platforms
- Experience with SharePoint and Microsoft Teams
- U.S. citizenship or green card holder status; the company cannot sponsor H1B visas at this time
- CAPM, PMP, PRINCE2, Agile/Scrum, or similar project-management certification is desirable but not always required
Benefits:
- Health Insurance
- HSA
- Dental
- Vision
- Life & Disability
- 401(k)
- FSA
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