Procurement Specialist, Senior
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Job Description
Procurement Specialist III managing commercial purchasing, supplier selection, contracts, and relocation logistics for FHI 360. Supporting compliant, efficient procurement across global operations.
Responsibilities:
- Support procurement of commercial goods and professional services for FHI 360
- Create and process purchase orders according to procurement policies and procedures
- Monitor costs and vendor performance to ensure timely receipt
- Coordinate procurement activities with other departments
- Prepare, maintain, and review procurement files, reports, and departmental price lists
- Assist in developing bid specifications for RFx processes
- Review requisitions and vendor proposals for accuracy, terminology, and specifications
- Contact suppliers to schedule or expedite deliveries, resolve shortages, and ensure contract terms and company needs are met
- Maintain compliance with organizational and government procurement regulations
- Validate shipments and ensure orders are accurate and goods meet specifications
- Compare prices, specifications, and delivery dates to determine the best supplier bids
- Maintain purchase order documentation and verify invoices with Accounts Payable
- Assist with developing and revising procurement procedures, policies, forms, and templates
- Analyze quotations, select or recommend suppliers, and schedule deliveries
- Prepare purchase orders, consulting agreements, and other supplier contractual documents
- Obtain delivery certifications and review order discrepancies
- Manage procurement logistics for relocation of expatriate employees' household goods and personal vehicles
- Authorize and approve invoices related to relocation expenses
- Serve as a point of contact regarding office and residential leases
- Receive, examine, and process procurement requisitions and documents
- Compare costs, evaluate quality, and determine the necessity of supplies and equipment
- Communicate with vendors regarding new products and market trends
- Consult with department managers to determine procurement needs and specifications
- Analyze procurement trends to identify best practices and cost-saving opportunities
- Assist with training and developing procurement policies and procedures for staff and stakeholders
- Utilize digital procurement platforms to streamline workflows and data tracking
- Provide guidance to departmental staff and serve as a point of contact for Country Offices regarding relocation procurement logistics
- May serve as a team lead
- Report directly to the Associate Director
- Perform other duties as assigned
Requirements:
- Bachelor's degree or international equivalent in Business Administration or related field
- 5+ years of procurement experience
- Fluent in reading, writing, and speaking English
- Strong knowledge of procurement methods and procedures
- Working knowledge of company policies and standards for procurement services
- Proficient in Microsoft Office, Office 365, SharePoint, Teams, collaboration platforms, and procurement platforms
- Demonstrated analytical and problem-solving skills
- Ability to analyze and interpret data, identify errors, and prepare reports
- Ability to work collaboratively and independently
- Experience facilitating training for staff on systems and procurement-related actions
- Experience contracting with vendors classified as individuals/consultants
- Experience managing and executing supplier selection and competitive solicitation processes such as RFI, RFQ, and RFP
- Experience with digital procurement systems and process automation is a plus
- Deltek Costpoint, DocuSign, and Power BI experience strongly preferred
- Prior NGO experience preferred
- International office lease experience preferred
- Past experience collaborating across time zones
- Ability to communicate and work with global audiences, including during non-standard business hours
- Less than 5% travel requirement
- Ability to spend extended periods looking at a computer screen and performing repetitive keyboard work
- Ability to sit or stand for extended periods
- Ability to lift or move up to 5 lbs.
- Must complete required screening checks, including reference, criminal record, and terrorism finance checks
- Must sign FHI 360's code of conduct
Benefits:
- FHI 360 contributes 7% of monthly base pay to a money purchase pension plan account
- 18 days of paid vacation per year for US-based full-time staff
- 12 sick days per year for US-based full-time staff
- 11 holidays per year for US-based full-time staff
- Competitive benefits package
- Professional development
- Policies and programs supporting a healthy work/life balance
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