Real Estate Listing & Transaction Support Virtual Assistant
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Remote Virtual Assistant supporting real estate listing paperwork, MLS updates, and Dotloop transactions. Managing prospecting, documentation, and light marketing for a real estate professional.
Responsibilities:
- Prepare listing paperwork and supporting documents
- Enter and update property listings within Bright MLS
- Create and maintain property feature sheets
- Prepare contracts and listing documents within Dotloop
- Send documents to sellers for electronic signature
- Maintain accurate and organized transaction files
- Assist with listing updates and transaction-related paperwork
- Coordinate and maintain the client's prospecting schedule
- Organize listing and client information
- Track outstanding paperwork, signatures, and follow-up items
- Assist with recurring real estate administrative tasks
- Help move new listing opportunities efficiently through the required workflow
- Assist with basic listing-related marketing materials
- Write or format property descriptions and basic advertising copy
- Support simple content or YouTube uploads when time permits
- Maintain organized property photos and marketing assets
- Design and prepare a monthly newsletter using the client's existing template and provided content
- Work within the client's established systems and receive training on Bright MLS and Dotloop processes
- Provide professional, task-specific services according to agreed timelines, guidelines, and deliverables
Requirements:
- Previous real estate administrative, listing, or transaction coordination experience strongly preferred
- Multiple Listing Service experience preferred; Bright MLS experience highly preferred
- Dotloop experience preferred
- Experience preparing listing paperwork and transaction documents preferred
- Strong data-entry and document-management skills
- Strong organizational and time-management skills
- Basic real estate marketing or property-description experience is a plus
- Previous real estate experience
- Familiarity with listing and transaction workflows
- Highly organized and detail-oriented
- Comfortable handling contracts and time-sensitive documentation
- Strong written English communication
- Able to learn new MLS and transaction-management systems quickly
- Proactive about following up on missing information or signatures
- Comfortable supporting a busy real estate professional
- Knowledge of Bright MLS or any similar Multiple Listing Service
- Knowledge of Dotloop or similar document signature platform
- Microsoft Office / Google Workspace knowledge
- Electronic signature platforms knowledge
- Real estate CRM / transaction management systems knowledge
- Availability for 10–20 contracted hours per week, Monday through Friday, during flexible EST business hours
- English language preference; strong written and spoken English required
- Female gender preference
- Independent contractor able to work under a Master Services Agreement and Statement of Work
Benefits:
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
Similar Jobs
Executive Assistant to CEO – 1-Year Parental Leave Cover
Executive Assistant supporting Lokalise’s CEO and leadership team at an AI-powered localization platform. Managing calendars, travel, meetings, offsites, and executive operations.
Executive Assistant
Remote Executive Assistant supporting Community Sports Partners' CEO and leadership team. Managing calendars, operations, travel, communications, and confidential records.
Executive Assistant
Part-time remote executive assistant supporting a Hong Kong interior designer and furniture supplier. Managing Excel finance records, project documentation, meetings, deadlines, and travel arrangements.
Executive Assistant – CEO, President
Executive Assistant supporting the CEO and President of an AI and data science philanthropy foundation. Managing executive communications, schedules, briefings, travel, meetings, and confidential information.
Senior Executive Assistant – Executive Operations Partner
Senior Executive Assistant operating TurFresh’s executive office for its home-services leadership team. Managing calendars, decisions, follow-through, and executive workflows.
Executive Assistant – Founders
Executive Assistant protecting two founders’ time at Pairs, a platform connecting founders with investors. Owning calendars, inboxes, travel, meetings, and commitments across time zones.
Executive Assistant
Executive Assistant managing social media, client support, and operations for an online coaching business. Supporting Shopify e-commerce growth for an emerging apparel brand.
Executive, Administrative & Marketing Support
Remote part-time VA supporting a UK coaching and property investment entrepreneur. Managing calls, scheduling, social media, content, administration, and workflow automation.
Marketing Virtual Assistant – Production, AI Operations
Marketing production assistant supporting Media Combustion’s AI-enabled marketing agency workflows. Producing podcasts, videos, Canva assets, social posts, and quality-controlled AI content.
Executive Assistant
Executive Assistant managing the CEO’s calendar, inbox, and daily operations at a venture-backed B2B cybersecurity SaaS company. Using AI tools to streamline communications and presentations.
Executive Assistant
Executive Assistant supporting 2–3 senior executives at Crux, a clean-energy capital platform. Managing calendars, communications, travel, events, and executive operating workflows.
Executive Assistant
Executive Assistant providing high-touch CEO support at Offchain Labs, builders of Ethereum scaling infrastructure. Managing scheduling, travel, correspondence, events, and confidential executive operations remotely.
Personal Assistant
Remote part-time administrative assistant supporting a medical business’s operations. Managing records, compliance renewals, customer queries, meetings, travel, events, and HR paperwork.
Fractional Marketing Manager, Executive Assistant
Fractional Marketing Manager and Executive Assistant supporting a UK-based business from South Africa. Managing B2B marketing campaigns, systems, collateral and senior leadership administration.
Personal Assistant to CEO
Personal Assistant managing a CEO’s schedules, communications, travel, and administrative affairs. Supporting an investment product within a global social discovery technology group.
Executive Assistant – Marketing Coordinator
Executive Assistant/Marketing Coordinator organizing and scheduling marketing operations for residential, commercial, luxury, and international real estate businesses. Managing CRMs, listings, platforms, calendars, and administrative priorities.
Executive Assistant
Executive Assistant supporting a US business brokerage and M&A advisory firm remotely. Managing executive calendars, client communications, CRM pipelines, transactions, and AI-powered systems.
Executive Assistant – Part-time
Part-time virtual assistant supporting a private child therapy practice. Managing scheduling, family email communication, client intake, EHR documentation, and HIPAA-compliant records.
Executive Assistant
Executive Assistant supporting senior leadership for a UK company from a remote South African home office. Managing diaries, communications, briefings, follow-ups, confidential matters, and executive operating rhythm on UK business hours.
Personal Assistant
Remote Personal Assistant supporting a busy UK professional with diary, inbox, travel, and personal administration. Based in South Africa, maintaining discretion and reliable UK-hours support.