Secretary, Office Manager
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Job Description
Administrative role managing office tasks, communication, and supporting financial operations at Project Bay, a leader in workation and coworking in Europe.
Responsibilities:
- You handle traditional correspondence, manage incoming and outgoing mail, and ensure structured document management (digital and physical).
- You are the first point of contact by phone and email for our clients, partners and service providers.
- You support us in day-to-day business activities, draft offers, prepare invoices and carry out preparatory tasks for our accounting team.
- You coordinate appointments, arrange travel for the team and prepare meetings (e.g., set up meeting rooms).
- You collect, review and organize invoices and receipts, manage quotations and work closely with our tax advisor and company management.
Requirements:
- You have a completed commercial vocational training (e.g., Office Management clerk, Secretary, Hotel Management) or several years of experience in a comparable administrative role.
- You are completely confident using common MS Office programs (Word, Excel, Outlook) or Google Workspace.
- You have an excellent command of written and spoken German and present yourself in a friendly, professional manner.
- Discretion and reliability are a matter of course for you.
- You enjoy routine tasks, keep an overview even when handling many requests at once and are a true team player.
Benefits:
- Thorough onboarding and a secure workplace.
- A friendly team and an open working atmosphere.
- Regular working hours (part-time or full-time by arrangement) to support a good work–life balance.
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