Administrative Assistant, Sales Directors
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Job Description
Administrative Assistant supporting Cisco’s Eastern-region Sales Directors with calendars, meetings, travel, expenses, and special projects. Remote role serving enterprise technology leadership.
Responsibilities:
- Support 3 Sales Directors based in Eastern time
- Manage calendars by prioritizing schedules and meetings
- Decide who gets on the principal’s calendar, which meetings are attended, and who can attend in their place
- Plan and coordinate meetings, including agendas, locations, WebEx/TP technology, and logistics
- Prepare meeting briefing documents, disseminate notes, and formulate post-meeting action-item lists
- Act as proxy for communications and approvals when authorized
- Answer general questions, refer routine matters to appropriate parties, and follow up on completion
- Make travel arrangements and determine optimal itineraries for calendared meetings
- Handle Cisco travel expenses
- Provide analytical support for special projects
- Research issues, analyze problems, compile data, and prepare reports
- Handle sensitive and confidential matters and materials professionally
- Attend monthly staff meetings and quarterly all-team meetings
- Learn Cisco products, people, and organizational dynamics
- Determine when and to whom matters should be referred, ensuring nothing falls through the cracks
Requirements:
- 3+ years of experience in an administrative environment
- Minimum 1 year of experience supporting a principal at Senior Manager level or above
- Sophisticated knowledge of Mac/Windows desktop applications: Outlook, Word, Excel, and PowerPoint
- Experience in calendar management, meeting planning, and travel coordination
- Excellent verbal and written communication skills
- Ability to connect with executive/senior staff and clients at all levels
- Strong interpersonal skills
- Independent judgment
- Utmost integrity
- Ability to balance strategic and tactical actions
- Outstanding attention to detail
- Ability to handle confidential information
- Preferred: high-tech industry experience
- Preferred: prior Cisco experience
- Associate degree preferred
Benefits:
- Medical, dental and vision insurance
- 401(k) plan with a Cisco matching contribution
- Paid parental leave
- Short- and long-term disability coverage
- Basic life insurance
- Cisco restricted stock unit grants may be available
- 10 paid holidays per full calendar year
- 1 floating holiday for non-exempt employees
- 1 paid day off for employee’s birthday
- Paid year-end holiday shutdown
- 4 paid days off for personal wellness
- 16 days of paid vacation per full calendar year for non-exempt full-time employees
- Flexible vacation time off program for exempt employees
- 80 hours of sick time off provided on hire date and each January 1st
- Up to 80 hours of unused sick time carried forward
- Additional paid time away for critical or emergency family issues
- Optional 10 paid volunteer days per full calendar year
- Annual bonuses for non-sales roles, subject to Cisco’s policies
- Sales performance-based incentive pay may apply
- Career growth opportunities
- Collaborative work environment
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