Executive Administrative Assistant
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Job Description
Executive Assistant supporting GE HealthCare’s CMO with calendars, travel and strategic meeting readiness. Coordinating a global healthcare innovation marketing organization.
Responsibilities:
- Support the Chief Marketing Officer of Advanced Imaging Solutions with executive and light Chief of Staff support
- Manage the CMO’s calendar in alignment with annual, monthly and weekly business rhythms
- Scan four to eight weeks ahead and schedule preparation, alignment and decision meetings for major milestones
- Apply calendar standard work, including attendees, reporting relationships, agendas, pre-reads, links, locations, global time zones and meeting buffers
- Flag overloaded days and competing priorities and recommend adjustments
- Maintain visibility into priorities, milestones, decisions, stakeholder commitments and emerging risks
- Ensure the CMO connects with appropriate business leaders, customers, partners and team members
- Prepare meeting context and ensure data, materials, pre-reads and stakeholder alignment are ready
- Coordinate leadership meetings, town halls, offsites and other team events
- Track decisions, commitments and follow-ups, with clear owners and deadlines
- Build relationships across the leadership team and broader organization
- Plan domestic and international travel, including itineraries, hotels, transportation, logistics, contingencies and expense reports
- Manage incoming requests and correspondence
- Prepare and quality-check presentations, emails, reports and meeting materials
- Route questions to the appropriate people
- Handle confidential business, talent and personal information with discretion
- Support a fast-moving global healthcare innovation organization
Requirements:
- At least 10 years of experience as an Executive Assistant supporting senior executives in a complex, global business environment
- Experience supporting a leader responsible for a multibillion-dollar business or portfolio strongly preferred
- Strong business judgment and calendar-management skills
- Ability to connect executive time to business priorities
- Forward-looking and proactive approach
- Ability to anticipate preparation needs and identify stakeholders
- Curiosity about the business and marketing function
- Ability to learn portfolios, people, planning cycles and operating rhythms quickly
- Clear communication and trusted relationship-building skills
- Ability to gather context, use discretion, and know when to act, escalate or ask questions
- Highly organized and dependable
- Speed, accuracy and attention to detail
- Comfortable with Outlook, Teams, PowerPoint, Word and related collaboration tools
- Associate degree or equivalent experience required
- Bachelor's degree preferred
- Legally authorized to work in the United States
- Successful completion of a drug screen, as applicable
Benefits:
- Performance-based incentive compensation, which may include cash bonuses and/or long-term incentives (LTI)
- Medical insurance
- Dental insurance
- Vision insurance
- Paid time off
- 401(k) plan with employee and company contribution opportunities
- Life insurance
- Disability insurance
- Accident insurance
- Tuition reimbursement
- Professional development
- Competitive compensation
- Great work environment
- No relocation assistance provided
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