Administrative Assistant
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Job Description
Administrative Assistant supporting Urban Strategies’ En Comunidad and Community Development programs remotely. Managing schedules, communications, events, contracts, invoices, and program databases.
Responsibilities:
- Provide support to the En Comunidad Program and Community Development team
- Manage schedules, organize meetings and events, and handle confidential information
- Keep management team schedules up-to-date, including meetings, appointments, travel arrangements, and conference calls
- Manage conflicting priorities and optimize schedules for efficiency
- Manage emails, phone calls, mail, inquiries, issue resolution, and escalation of urgent matters
- Create, format, and edit reports, presentations, and other documents
- Plan and organize on-site and off-site events, meetings, and conferences, including venues, catering, and attendee coordination
- Conduct research and provide logistics, data entry, filing, and other administrative support
- Manage program communication platforms, including website updates, social media, internal online sites, community platforms, emails, and newsletters
- Manage recruitment and onboarding SOPs for new cohorts
- Prepare and complete facilitator, coach, consultant, and other program contracts
- Review invoices and submit them to Accounts Payable
- Maintain program information in databases, trackers, spreadsheets, and reporting systems
Requirements:
- High school diploma or equivalent
- 3 years of administrative, office, nonprofit, community program, or related experience
- Strong organizational skills
- Excellent written and verbal communication skills
- Bilingual (Spanish and English)
- Christian Community Development Philosophy essential knowledge
- Employment conditional pending satisfactory results of all required tests and background checks
Benefits:
- Remote work for eligible positions
- Generous vacation time, varying depending on program and position
- 9 Sick Days
- 11 Holidays
- Company-provided laptop for positions that require one
- Company-issued cellphone for positions that require one
- Meaningful employee engagement programs
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