Senior CMMS Administrator
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Job Description
CMMS Maximo Administrator managing, configuring, and optimizing maintenance management systems for JLL. Ensuring data integrity and user adoption to maximize operational efficiency.
Responsibilities:
- Manage user accounts, security profiles, and site access permissions.
- Upload new site data, assets, schedules, and procedures as facilities come online.
- Perform bulk asset uploads for new construction or inventory projects and decommission buildings as needed.
- Develop and maintain accurate work order data across the portfolio.
- Add equipment to PM plans with scheduled due dates per SLA requirements.
- Support quality assurance reviews of work order accuracy (equipment, hours, types, closing codes, comments) and reconcile IoT asset management system with CMMS for data consistency.
- Support work scheduling and assignment by managing work order creation, planning, updates, and closure in the system.
- Collaborate with facilities teams to develop and maintain standardized critical equipment lists.
- Add, update, and review site inspections to maintain compliance and operational standards.
- Measure and publish KPI metrics to management.
- Interpret data, troubleshoot processes, and provide recommendations based on findings to drive continuous improvement and operational excellence.
- Provide end-user training and serve as liaison for problem-solving and escalation.
- Manage daily administrative tasks for the CMMS team to ensure smooth operations and user satisfaction.
Requirements:
- Bachelor's degree in Information Technology, Engineering, Facilities Management, or a related field, or equivalent combination of education and experience
- Minimum 5 years of hands-on experience administering CMMS platforms such as IBM Maximo, SAP PM, Infor EAM, eMaint, or similar enterprise maintenance management systems
- Prior experience with a CMMS system or asset management system preferred.
- Demonstrated ability to work independently with little supervision and effectively deal with stressful situations.
- Proficiency in SQL for data manipulation and reporting.
- Proficiency in a range of information technology tools and platforms.
- Knowledge of local occupational health and safety requirements, critical facilities, and vendor management for specialized services is advantageous.
- Understanding basic technical aspects of property including mechanical, fire protection systems, and mechanical and electrical systems is advantageous.
- Excellent communication, organization, and problem-solving skills.
- Self-motivated with a confident, energetic, and flexible approach to work.
- Strong analytical capabilities with ability to interpret complex data and provide actionable recommendations.
Benefits:
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
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