Senior Executive Assistant
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Senior Executive Assistant supporting a client remotely with strategic operations and client management. Engaging in proactive, high-level tasks to manage email, calendar, and CRM systems.
Responsibilities:
- Proven experience with email and calendar management
- Manage the owner’s email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional "voice".
- Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action items
- Lead the onboarding process for new clients and pull together high-impact presentations for meetings
- Maintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities
- Manage digital content and ensure all postings into the Learning Management System (LMS) are accurate and timely
- Manage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track data
Requirements:
- Proven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment
- Exceptional critical thinking skills; must be a proactive and anticipates needs before they are articulated
- Advanced knowledge of ActiveCampaign, Asana, and Google Drive
- Strong Excel/Sheets knowledge and data exposure
- Highly proficient in using AI tools to increase efficiency and speed
- High attention to detail, the ability to learn on the fly, and a confident "executive presence" in client-facing interactions
Benefits:
- Work From Home
- Performance Bonus
Similar Jobs
Executive Assistant
Executive Assistant to Founders at Sailor Health, revolutionizing care for older adults. Supporting operations and people workflows in a fast-growing digital health company.
Executive Assistant
Executive Assistant supporting the Executive Team at EQT Corporation. Handling administrative tasks, travel, and expense management for senior executives.
Senior Executive Assistant, Clinical Applications and Customer Success
Sr. Executive Assistant providing high-level support to Senior Director at Siemens Healthineers. Managing calendar, organizing meetings, and facilitating communication across the leadership team.
Senior Assistant VP, Advancement
Assistant Vice President overseeing philanthropic strategies and leading a high-performing team for Golisano Children’s Hospital. Focusing on annual fundraising of at least $10M and donor engagement.
Senior Utilization Management Assistant – Per Diem
Utilization Management Coordinator supporting care management team in healthcare setting. Collaborating with healthcare teams and performing complex tasks for patient management remotely.
Medical Secretary
Medical Secretary providing frontline support and customer service at Beth Israel Lahey Health. Managing patient interactions, appointments, and clerical tasks in a healthcare setting.
Executive Assistant
Executive Assistant providing administrative and operational support to the Executive Director at Global Energy Monitor. Responsible for managing priorities, meetings, communication, travel, and follow-ups.
Virtual Assistant – Influencer Marketing Specialist
Virtual Assistant managing influencer marketing partnerships for a fast-growing marketing agency. Recruitment, relationship management, and activation of influencers and affiliates.
Virtual Assistant
Virtual Assistant managing diverse administrative tasks for Smartland, specializing in real estate. Responsibilities include engaging leads, managing advertisements, and supporting listings effectively.
Medical Virtual Assistant, Patient Care Coordinator
Medical Virtual Assistant providing patient coordination and administrative support in a cosmetic surgery setting. Answering inquiries, scheduling procedures and dealing with insurance tasks remotely.
Freight Brokerage Operations Virtual Assistant
Virtual Assistant supporting freight brokerage operations in logistics and transportation. Focusing on data entry, TMS updates, and expanding into load management and operational workflows.
Lead Follow-Up & Appointment Setting Virtual Assistant
Virtual Assistant supporting a UK-based guitar school with lead follow-ups and appointments. Engaging prospective students through various communication channels and managing appointments effectively.
Executive Assistant
Executive Assistant role at a boutique consulting firm, managing priorities and logistics for senior partners. Requires strong organizational skills and experience in fast-paced environments.
Senior Executive Assistant
Senior Executive Assistant supporting executive leadership for NIVA Health, a holistic healthcare provider. Managing complex schedules, travel, and communications in a fast-paced environment.
Executive Assistant, Human Resources
Executive Assistant providing administrative support to HR leaders. Managing calendars, travel, and confidential information in a remote environment.
Medical Virtual Assistant – Podiatry
Medical Virtual Assistant supporting a Podiatry Clinic in Arizona with clinical and administrative tasks. Collaborating with a small, dedicated team in a remote work setting.
Executive Assistant
Executive Assistant providing remote support and managing executive tasks for clients primarily in South Africa. Focused on organization, communication, and operational efficiency in a growing business.
Executive Assistant
Executive Assistant providing remote support to Latin American executives. Managing schedules, communications, and workflows to enhance business efficiency.
Senior Executive Assistant, CEO
Senior Executive Assistant directly supporting the CEO of a high-growth digital marketing agency. Role involves managing executive tasks and enhancing operational clarity.
Executive Assistant
Executive Assistant supporting Veeam Software's sales leadership team. Role includes managing schedules, events, and confidential information for high-level executives.