Senior Scientific Communications – Outreach Specialist
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Job Description
Senior specialist leading scientific workshops, webinars, and communications for GDIT’s NIH research innovation program. Translating complex research for stakeholders and public audiences.
Responsibilities:
- Lead end-to-end planning and execution of scientific workshops and webinars
- Coordinate project team members, scientific staff, steering committees, speakers, vendors, and client stakeholders
- Manage speaker coordination, agendas, travel sponsorship, audiovisual and venue logistics, materials, registration, promotion, budgets, accessibility accommodations, onsite execution, and post-event reporting
- Coordinate 40 or more speakers across concurrent workshops and steering committees of 10–20 members
- Draft correspondence and materials for organizers and speakers
- Facilitate communication, document decisions, track action items, and follow up on dependencies
- Track multiple concurrent projects and deadlines using task management tools such as Microsoft Planner
- Draft responses to public and stakeholder inquiries under NIH communication guidelines
- Write and edit website, newsletter, and other public-facing content
- Draft white papers, meeting notes, and summary documents
- Edit manuscripts and abstracts for clarity, accuracy, and style
- Revise PDFs, Word documents, and PowerPoint decks for accessibility compliance
- Lead scheduling, agenda-setting, and minute-taking for committee meetings
- Manage project and task status and mitigate deadline risks
- Maintain audit-ready records
- Provide broader program support and streamline processes
- Report to the Communications Lead and work alongside 3–4 teammates
Requirements:
- Advanced degree in a relevant scientific field or equivalent professional experience
- 8+ years of relevant experience
- Demonstrated experience independently organizing or co-leading scientific workshops, conferences, or working groups
- Direct engagement with senior researchers and stakeholders
- Ability to follow established NIH-compliant processes and exercise independent judgment where no formal procedure exists
- Experience applying or exploring artificial intelligence tools such as Copilot, Gemini, or Claude
- Familiarity with Microsoft Word, Outlook, Excel, PowerPoint, and Planner
- Familiarity with Adobe Acrobat for editing and improving PDF accessibility
- Excellent interpersonal and relationship-management skills
- Strong written communication for technical and lay audiences
- Work visa sponsorship will not be considered
- Must obtain and maintain a Public Trust, including onsite fingerprinting at a designated facility
Benefits:
- Comprehensive benefits and wellness packages
- 401K with company match
- Competitive pay
- Paid time off
- Medical plan options, some with Health Savings Accounts
- Dental plan options
- Vision plan
- Full flex work weeks where possible
- Vacation, sick, personal time, holiday, paid parental, military, bereavement, and jury duty leave
- Typically 15 days of paid leave per calendar year
- 10 paid holidays per year
- Up to 160 hours of paid family leave in a rolling 12-month period for eligible employees
- Short- and long-term disability benefits
- Life insurance
- Accidental death and dismemberment insurance
- Personal accident insurance
- Critical illness insurance
- Business travel and accident insurance
- AI-powered career tool identifying career steps and learning opportunities
- Internal mobility team
- Award-winning culture of innovation
- Military-friendly workplace
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