Site Budget and Contract Lead
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Job Description
Site Budget and Contract Lead managing clinical trial budgets and contracts for Indero, a global dermatology and rheumatology CRO. Negotiating investigator agreements across international research sites.
Responsibilities:
- Lead development of investigator budget and contract proposals
- Serve as the main contact for budget and contract negotiations with investigator sites and Sponsors
- Manage all project activities related to contracts and budgets
- Develop and maintain relationships with clinical research sites and Sponsors
- Develop draft clinical budgets for new studies
- Maintain country-specific, sponsor-approved minimum and maximum budget grids for site negotiations
- Develop project-specific Clinical Trial Agreement templates customized to country and sponsor requirements
- Facilitate negotiation and signature of site budgets and contracts with investigators, Legal Affairs, and Sponsors as appropriate
- Manage contract and budget amendments during trials
- Update tracking systems to facilitate site payments
- Attend internal and client project team meetings as needed
- Collaborate with Project Management, Regulatory Affairs, Legal Affairs, Finance, CTMS, and other internal teams
- Ensure fully executed contract deliverables are completed on time according to study timelines
- Support Regulatory Affairs in reviewing informed consent templates for alignment with approved study budgets
- Facilitate site negotiations and communications through contractors, sub-CROs, or CRAs when required
- Provide oversight to contractors, Sub-CROs, and Innovaderm SBCLs across multiple countries
- Act as functional lead and sponsor point of contact for contract management in global studies
- Ensure total study budgets remain within scope and escalate out-of-scope requests to Sponsors
- Communicate with sites in local languages where possible
- Maintain training and compliance with internal processes and SOPs
- Participate in departmental projects involving site selection, contracting, and related activities
- Serve as a subject matter expert and mentor junior team members
- Support the Manager, Site Selection and Contracting, to ensure high-quality project results
Requirements:
- Bachelor's degree in a field relevant to clinical research or equivalent experience
- Minimum of 4 years’ experience in clinical research in site budget/contract negotiation in the biotechnology, pharmaceutical, or CRO industry
- Significant and relevant experience in site selection, study start-up activities and/or working closely with sites or in a site environment
- Minimum 2 years’ experience in a similar contract lead role in the biotechnology, pharmaceutical, or CRO industry
- Excellent English written and spoken skills
- Bilingual with Spanish, German or Polish languages; fluency in 2+ EU languages is an asset
- Strong ability to manage multiple projects, organize work effectively, and work under pressure and deadlines
- Excellent knowledge of Microsoft Office suite, including Word, Excel, PowerPoint, and Outlook
- Prior clinical research experience in EU countries and knowledge of local regulations and processes is an asset
- Experience in dermatological and rheumatological clinical research is an asset
- Ability to work under pressure and with tight timelines
- Quick learner with good adaptability and versatility
- Ability to work in a team environment and establish good relationships with colleagues, sponsors, and sites
- Organized and able to manage competing priorities in a fast-paced, evolving environment
- Flexibility, positive attitude, superior attention to detail, and critical thinking skills
- Must be legally authorized to work in Czech Republic
Benefits:
- Permanent full-time position
- Flexible schedule
- Vacation
- Home-based position
- Ongoing learning and development
- Attractive advancement opportunities
- Recruitment and selection accommodations for applicants with disabilities, upon request
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