Talent Acquisition Systems Manager
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Job Description
Talent Acquisition Systems Manager optimizing recruiting systems at Upstream Rehabilitation. Handling ATS and CRM management while collaborating with Talent Acquisition leadership.
Responsibilities:
- Own the day-to-day administration and optimization of the ATS and CRM, including workflows, stages, fields, integrations, and user access.
- Lead the rollout of new recruiting tools and enhancements in partnership with TA leadership, HRIS, IT and vendors.
- Evaluate and optimize recruiting technologies such as job boards, sourcing platforms and CRM integrations to improve efficiency and results.
- Partner with TA leadership and stakeholders to understand hiring challenges and process gaps.
- Design and implement scalable, user-friendly workflows that balance efficiency, consistency, and candidate experience.
- Build and maintain clear documentation, SOPs, and best practices to support adoption across teams.
- Develop and maintain recruiting dashboards and reporting on key metrics and operational KPIs.
- Ensure data accuracy and consistency across systems and translate insights into recommendations for TA leadership.
- Manage lead and source tracking across channels to measure effectiveness and optimize recruiting strategies.
- Lead onboarding and ongoing training for recruiters, sourcers and hiring managers on systems and processes.
- Create practical training materials, guides and playbooks to drive adoption and effectiveness.
- Continually assess and improve enablement programs as tools and processes evolve.
- Serve as a trusted operational partner to Talent Acquisition leadership, aligning systems and processes to hiring priorities.
- Collaborate cross-functionally with HR, IT, Marketing and business leaders to support hiring initiatives.
- Enable hiring managers with the tools, insights and best practices needed for successful hiring.
Requirements:
- Bachelor’s degree preferred; demonstrated experience may be considered in lieu of degree.
- 5+ years of experience in Talent Acquisition, Recruiting Operations, HR Operations, or a related field with a strong focus on data management and systems administration.
- Hands‑on experience administering an ATS, including configuration, workflows, integrations, reporting, and user access.
- Experience implementing, supporting, or optimizing recruiting technologies such as sourcing tools, job distribution platforms, and CRM integrations.
- Strong data management and governance skills, with the ability to ensure data accuracy and consistency across systems.
- Experience building and analyzing recruiting reports and dashboards to inform decisions and drive operational improvements.
- Solid understanding of recruiting workflows, pipeline management, and key Talent Acquisition metrics.
- Familiarity with lead tracking, source attribution, and campaign tracking approaches.
- Proven ability to partner cross‑functionally with Talent Acquisition, HRIS, IT, Marketing, and other stakeholders.
- Experience gathering requirements, improving processes, and supporting change management initiatives.
Benefits:
- 100% employer paid medical health insurance premium option available
- Dental and Vision insurance
- 401(k) with company match
- Generous PTO and paid holidays
- Supportive team and leadership invested in your success
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