Accounting Clerk, QuickBooks Desktop
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Job Description
Remote Accounting Clerk managing QuickBooks Desktop AP, AR, invoicing, and bank reconciliations. Supporting financial operations for a food manufacturing and distribution company.
Responsibilities:
- Enter customer order confirmations accurately into QuickBooks Desktop
- Create, prepare, and send customer invoices
- Follow up with customers by email regarding outstanding and past-due invoices
- Record customer payments received and maintain accurate accounts receivable records
- Enter supplier bills into QuickBooks Desktop
- Review packing slips, match them against supplier bills, and file supporting documents
- Prepare supplier payments for processing after required approval
- Process and record approved supplier payments
- Maintain organized accounts payable records and supporting documentation
- Review monthly bank statements and reconcile transactions against QuickBooks Desktop records
- Identify, document, and flag discrepancies, missing transactions, or mismatched amounts for management review
- Perform other related duties as assigned
Requirements:
- Proficient level of English (written and spoken)
- Previous hands-on experience using QuickBooks Desktop
- Experience handling accounts payable and accounts receivable
- Understanding of basic bookkeeping, invoicing, payment processing, and bank reconciliation
- Strong data-entry accuracy and exceptional attention to detail
- Ability to review and match invoices, bills, packing slips, and payment records
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Familiarity with email, spreadsheets, and document management tools
- Ability to quickly learn new systems, software, and workflows
- Ability to follow established processes accurately with minimal supervision
- Ability to work U.S. EST (New York) business hours
- Availability Monday–Thursday, 9:00 AM–6:00 PM, and Friday, 9:00 AM–12:00 PM EST
- Able to undergo a background check
- Reliable Windows 10+ computer, two monitors, and high-speed internet
- Reliable backup power source for uninterrupted work during outages
- Professional home workstation capable of supporting uninterrupted remote work
- Interested in long-term career opportunities
Benefits:
- 100% remote work
- Great work environment with potential for growth
- Full-time position with 40 hours weekly
- Long-term opportunity
- Compensation in USD
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