Accounts Receivable Specialist, Bookkeeper
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Job Description
Accounts Receivable Specialist managing invoicing and collections for a U.S.-based manufacturing organization. Ensuring financial accuracy and supporting cash flow in a collaborative environment.
Responsibilities:
- Prepare, issue, and track customer invoices accurately and on time
- Monitor accounts receivable aging and follow up on outstanding balances
- Apply customer payments (checks, ACH, wire, credit cards) to the correct accounts
- Resolve billing discrepancies, short payments, and unapplied credits
- Communicate professionally with customers regarding invoices, payments, and account status
- Maintain accurate AR records in the accounting system
- Assist with month-end closing activities related to receivables
- Reconcile AR sub-ledgers to the general ledger
- Support audits and provide AR documentation as needed
- Collaborate with sales, operations, and customer service teams to ensure billing accuracy
- Identify opportunities to improve AR processes and collection efficiency
- Help maintain clear documentation of billing and AR procedures
Requirements:
- Proven experience as a Bookkeeper or Accounts Receivable Specialist
- Strong understanding of accounts receivable processes and basic accounting principles
- Experience working with invoicing, collections, and reconciliations
- Proficiency with accounting software (e.g., QuickBooks, NetSuite, or similar systems)
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Ability to manage multiple accounts and deadlines
- Preferred Qualifications: Experience in healthcare, B2B, or service-based industries
- Familiarity with hospital or large institutional billing processes
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field
- Experience working with U.S.-based customers
Benefits:
- Work with a U.S.-based manufacturing organization
- Play a critical role in financial accuracy and compliance
- Clear ownership and accountability in your role
- Long-term opportunity with a values-driven company
- Collaborative environment with leadership visibility
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