Bookkeeper, Accounts Administrator – Xero
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Job Description
Bookkeeper managing accounts and project documentation for a Sydney-based commercial fitout company. Handling invoicing, reconciliations, and business support activities in a remote role.
Responsibilities:
- Join a growing Sydney-based commercial fitout and project delivery business that designs and delivers high-quality workplace environments across a range of industries.
- Working closely with the Directors and external accountant, you will play a key role in managing bookkeeping, invoicing, reconciliations, contractor documentation, project administration, and business support activities.
- Raise and process invoices accurately and promptly.
- Manage invoice records, reconciliations, and accounts-related documentation.
- Process and reconcile orders, supplier invoices, and project-related expenses.
- Maintain accurate financial records using Xero.
- Generate Xero reports and provide financial information to the Directors.
- Assist with bookkeeping activities and coordinate with the external accountant when required.
- Manage contractor invoices, progress claims, and supporting project paperwork.
- Maintain organised records for multiple projects involving different contractors.
- Update and manage information within Monday.com.
- Provide administrative support to the Directors and assist with general business operations.
- Support sales and other ad hoc administrative activities as required.
- Ensure financial and project documentation is accurate, complete, and up to date.
Requirements:
- Bachelor’s degree in Accounting, Finance, Business, or a related discipline is advantageous.
- At least 3 years of experience in bookkeeping or accounts administration.
- Strong working knowledge of Xero is essential.
- Experience with invoicing, reconciliations, and financial reporting.
- Understanding of Australian GST and tax requirements is required.
- Experience supporting businesses within the construction, commercial fitout or project-based industries would be advantageous.
- Familiarity with Monday.com or similar project management platforms.
- Strong attention to detail and ability to manage multiple priorities.
- Excellent organisational and communication skills.
- Ability to work independently in a remote environment.
Benefits:
- Work from home
- Mon - Fri: 7:00 AM – 4:00 PM PHT (*adjustments will be made for daylight saving time*)
- HMO with 2 free dependents and medical reimbursements
- Government-mandated benefits
- Opportunities to work with leading companies in Australia and beyond
- Training programmes for career development
- Engaging company outings, team activities and wellness sessions
- Supportive, inclusive culture
- Dedicated managers focused on your growth and success
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