Bilingual Executive & Creative Assistant
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Executive and creative assistant supporting US-based employers with calendars, travel, communications, and projects. Creating branded visual materials and supporting magazine production remotely.
Responsibilities:
- Track deliverables and follow up with internal and external stakeholders to ensure timely task completion
- Coordinate and oversee calendar management, scheduling, and appointment booking
- Manage executive email communications and maintain an organized inbox
- Collaborate with the Chief of Staff to align priorities
- Follow up with team members to ensure task completion
- Lead projects from start to finish with minimal supervision
- Book travel and events, coordinating logistics including meals and venues
- Schedule appointments and resolve conflicts proactively
- Communicate professionally with government officials, media contacts, vendors, and business partners
- Review and deconflict executive calendar commitments to maximize efficiency
- Utilize AI tools to improve efficiency, productivity, and workflow management
- Support magazine production activities, including theme development, article coordination, design support, and print coordination
- Prepare, organize, and maintain executive documentation and communications
- Develop office communications, event collateral, and creative mockups as needed
- Create and update visual materials while ensuring brand consistency across all outputs
Requirements:
- 2-3 years of experience supporting executives, senior leadership, or high profile professionals
- Background in graphic design with the ability to maintain brand consistency across visual materials
- Experience coordinating projects from concept through completion
- Comfortable communicating with government officials, media representatives, and external stakeholders
- Proficiency with AI tools to improve productivity and workflow efficiency
- Strong organizational and project management skills
- Ability to manage multiple priorities while maintaining attention to detail
- Familiarity with design, publication, and production workflows is highly valued
- Proficiency with Microsoft Office Suite, Google Workspace, calendar management platforms, virtual meeting tools, graphic design software, and AI-powered productivity tools
- English and Spanish languages
- Availability to work 8:00 AM - 5:00 PM [PST][PDT] (United States of America)
Benefits:
- Remote work opportunities
- Great Place to Work Certification environment
- Recruiter guidance throughout the application process
Similar Jobs
Revenue Cycle Specialist, Bilingual – Spanish
Revenue cycle specialist managing healthcare claims, payments, denials, and receivables for CareSpot Urgent Care. Supporting accurate billing and customer service across corporate revenue-cycle operations.
Member Care Advisor, Spanish Bilingual
Bilingual Member Care Advisor supporting patients with medical supplies, insurance, and Medicare workflows. Resolving inquiries and resupply requests for Better Health’s chronic-care home delivery service.
Pre-Access Central Scheduler, Bilingual
Bilingual patient scheduler pre-registering patients and managing high-volume calls for Intermountain Health’s nonprofit healthcare system. Validating insurance and maintaining accurate patient records remotely.
Pharmacy Technician – Care Team, Bilingual
Bilingual Pharmacy Technician supporting Rightway’s digital pharmacy benefits platform. Resolving member, provider, and pharmacy questions across phone, chat, email, claims, and clinical programs.
Drug Safety Coordinator, Bilingual – French
Bilingual Drug Safety Coordinator supporting pharmacovigilance and adverse-event documentation for Cencora, a global pharmaceutical solutions company. Managing safety data, quality checks, reconciliations, and client follow-ups.
Bilingual Caseworker
Bilingual Caseworker supporting Cencora’s Canadian patient, healthcare, and pharmaceutical programs. Managing cases, telephone support, documentation, compliance monitoring, and adverse-event reporting.
Bilingual Patient Care Coordinator
Bilingual Patient Care Coordinator supporting Canadian pharmaceutical patient treatment programs. Coordinating appointments, medication delivery, patient records, communications, and treatment paperwork remotely.
Executive Care Coordinator, Bilingual
Bilingual Executive Care Coordinator helping Valeris, a life sciences commercialization partner, guide patients through complex medication access and reimbursement.
Bilingual Inbound Contact Representative
Bilingual inbound representative supporting Humana healthcare members in English and Spanish. Resolving benefits inquiries, documenting interactions, and escalating complex issues across phone, digital, and written channels.
RN Case Manager – Care Transitions, Bilingual Spanish
Remote RN case manager coordinating hospital-to-home transitions for Alignment Health, a senior-care organization. Creating discharge plans, connecting patients with providers and community resources, and monitoring outcomes.
Corporate Spanish Trainer, English Bilingual
Corporate Spanish Trainer delivering live online lessons to professionals through goFLUENT’s language-learning platform. Building business communication skills via one-on-one and small-group instruction.
Member Services Representative I – Bilingual
Bilingual member services representative answering calls and resolving inquiries for Trillium Health Resources, a North Carolina behavioral-health MCO. Updating member data, supporting provider choice, and coordinating non-clinical services.
Case Manager Assistant, LPN – Bilingual
MedWatch, a population health management company, seeks a bilingual remote Case Manager Assistant/LPN. Coordinating patient care, authorizations, documentation, and provider relationships under RN supervision.
Case Manager, RN – Bilingual
Bilingual RN Case Manager coordinating care, authorizations, and medical-necessity reviews for MedWatch’s population health programs. Managing patient cases, payer communications, care plans, and quality improvement remotely.
Bilingual Care Management Support Assistant
Bilingual Care Management Support Assistant helping Humana members access healthcare resources by phone. Completing assessments, addressing care barriers, and documenting member information remotely.
Bilingual Care Management Support
Bilingual care management support assistant helping Humana members in Puerto Rico access care, benefits, and health resources. Conducting assessments and managing high-volume phone interactions.
Bilingual Certified Medical Assistant – English/Spanish
Certified Medical Assistant supporting Twin Health’s AI-powered metabolic care program. Handling member onboarding, intake, scheduling, documentation, and care-management administration remotely in the USA.
Bilingual Consulting Clinician – MADRS Experience
Clinician conducting remote clinical interviews and cognitive assessments for pharmaceutical research studies. Fully remote position requiring a doctorate and relevant experience in neuropsychology.
Virtual Estate Specialist – Bilingual, French/English
Virtual Estate Specialist supporting estate-related settlements for deceased BMO customers. Collaborating with executors, liquidators, and branch employees to enhance customer experience and ensure compliance.
Bilingual Closer
Closer Bilingue conducting sales calls via Zoom and phone with US home service business owners. Qualifying prospects and closing leads for a performance-based lead generation offer.