Billing Data Entry Specialist
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Job Description
Billing Data Entry Specialist at Arkansas Trailer focusing on accurate invoicing and billing record management. Entering and maintaining billing data while ensuring customer invoices processed on time.
Responsibilities:
- Enter and maintain billing data in our accounting/ERP systems (invoices, credit memos, adjustments)
- Create and distribute customer invoices using approved templates and supporting documents
- Verify order, shipment, and pricing details before billing to ensure accuracy
- Post payments and assist with basic accounts receivable tracking (as assigned)
- Research and resolve billing discrepancies by reviewing documentation and communicating with internal teams
- Maintain organized digital billing files and ensure data is accurate, complete, and audit-ready
- Support month-end tasks such as invoice summaries, billing logs, and reconciliation support
- Follow internal controls, confidentiality standards, and documentation requirements
Requirements:
- High school diploma or GED required
- 1+ year experience in billing support, invoicing, office admin, or data-focused roles preferred
- Strong attention to detail and accuracy (comfortable handling high-volume entry)
- Proficiency in Microsoft Excel/Google Sheets (filters, basic formulas, sorting)
- Ability to learn new systems quickly (ERP/CRM/accounting software experience is a plus)
- Strong written communication for documentation and internal coordination
Benefits:
- Health, dental, and vision insurance
- 401(k) retirement plan
- Paid time off (PTO)
- Paid holidays
- Paid training and onboarding
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