Board Governance Specialist, Paralegal
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Job Description
Board governance paralegal supporting Milliman, a global risk, healthcare, and financial services consultancy. Managing board administration, shareholder records, and subsidiary compliance worldwide.
Responsibilities:
- Manage Board meeting processes, including agendas, materials, minutes, drafting documents, surveys, and signature routing
- Coordinate meeting logistics, scheduling, technology setup, and follow-up actions
- Maintain board and committee calendars and annual work plans
- Support election, onboarding, and training of new board members
- Maintain accurate electronic files, databases, spreadsheets, SharePoint sites, libraries, forms, mailing lists, and security permissions
- Conduct research and respond to information requests
- Ensure board and committee operations comply with governance best practices and regulatory requirements
- Manage the Governance team inbox and organize emails for recordkeeping
- Coordinate signatures and mailing of sensitive documents
- Create checklists, policies, and procedures for team processes
- Track invoices and expense reports in Concur
- Support shareholder recordkeeping and lifecycle processes
- Support subsidiary regulatory compliance, annual reports, meetings, director/officer onboarding and offboarding, and compliance filings across the US, EMEA, and APAC
- Draft and review routine entity governance documents
- Coordinate with local offices, counsel, and service providers on subsidiary governance matters
- Build and maintain the entity management system, including document filing, data entry, minute book compliance, configuration, reviews, and audits
- Respond to regulatory, audit, vendor, and internal information requests while maintaining process trackers
- Manage timelines and calendaring
- Perform other duties supporting Governance team goals
Requirements:
- 8+ years of experience, preferably in a global organization, with strong knowledge of board administration
- Bachelor’s Degree
- Paralegal certificate
- Exceptional attention to detail and accuracy
- Exceptional organizational skills and ability to manage competing priorities while meeting deadlines
- Resourceful, tech-forward, and adaptable
- Excellent written and verbal communication skills
- Ability to work independently and contribute constructively in a team environment
- Experience handling confidential and sensitive records, communications, and organizational information
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat Pro
- Experience with SharePoint and Microsoft 365
- Experience managing small- to mid-size projects
- Preferred: experience with subsidiary data management
- Preferred: experience with entity management software
Benefits:
- Medical, Dental and Vision coverage for employees, dependents, and domestic partners
- Employee Assistance Program (EAP)
- 401(k) Plan with company matching and profit-sharing contributions
- Discretionary Bonus Program
- Flexible Spending Accounts (FSA)
- Paid Time Off (PTO); full-time employees accrue 15 days per year
- Minimum of 10 paid holidays per year
- Family Building Benefits, including adoption and fertility assistance
- 11 weeks of paid parental leave for eligible employees
- Life Insurance & AD&D; 100% of premiums covered by Milliman
- Fully paid Short-Term and Long-Term Disability
- Remote work arrangement
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