Data Entry Specialist
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Job Description
Data Entry Specialist responsible for maintaining digital databases and ensuring data accuracy. Involves collaboration on projects, client coordination, and compliance support in a remote setting.
Responsibilities:
- Responsible for inputting and updating data in digital databases accurately and timely.
- Identify and correct errors in data and notify relevant parties when needed.
- Collect, enter, maintain, and validate customer, billing, compliance, and operational data.
- Maintain organized digital and physical records for efficient data retrieval.
- Review and correct data errors; verify outputs before distribution.
- Download and track production and operational reports; generate routine reports and store them.
- Prepare and maintain documentation such as contracts, amendments, proposals, permits, incentive filings, and project closeout materials.
- Support project setup by creating projects in internal systems after approval.
- Track client paperwork, proposals, and follow-ups to ensure timely execution and invoicing.
- Maintain updated client database including contacts and invoicing details.
- Collect AP invoices, forward to data team for cross-referencing, and summarize cost info for Finance leadership.
- Track overtime, sick time, and time-off records, ensuring approval and escalation as needed.
- Support compliance reporting by maintaining accurate records aligned with requirements.
- Work closely with management to align data preparation, reporting, and execution with priorities.
- Coordinate with internal teams, clients, vendors, and stakeholders to ensure accuracy and process continuity.
- Provide process documentation and notes to technology team to support automation.
- Supports execution, tracking, and escalation only.
Requirements:
- Strong time management skills.
- Detail-oriented and diligent.
- Comfortable multitasking.
- Positive, team-focused attitude; willing to assist where needed.
- Ability to analyze software to extract information.
- Proficient in MS Excel, including pivot tables and handling large datasets.
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