Director, Subcontract Administration
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Job Description
Director of Subcontract Administration overseeing procurement functions in U.S. Government contracting. Leads teams to ensure compliance and operational excellence through strategic initiatives.
Responsibilities:
- Leads the implementation of the subcontract administration and management from initiation to contract management to termination with a focus on compliance and contract value.
- Serves as a strategic executive leader overseeing all subcontracting and procurement functions within a complex government contracting environment.
- Defines and drives organizational objectives, policies, and performance standards to ensure operational excellence and full compliance with Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), agency supplements, and commercial regulations.
- Leads enterprise-wide initiatives to optimize procurement practices, mitigate risk, and enhance supplier performance.
- Champions the company’s Small Business Program for U.S. Government Contracts, leveraging deep regulatory expertise and executive-level influence to foster meaningful engagement with HUBZone, 8(a), SDVOSB, and WOSB partners.
- Develops and implements procurement, subcontracting, and small business strategies that align with corporate objectives and government contracting requirements, including support for proposal development.
- Leads cross-functional teams to ensure effective planning, sourcing, and execution of subcontract agreements, while establishing performance metrics and serving as the primary liaison with executive leadership on subcontracting matters.
- Oversees daily subcontracting and procurement operations, including sourcing, negotiation, and subcontract administration, while managing supplier relationships to ensure quality, cost-effectiveness, and timely delivery.
- Implements industry best practices and digital tools to streamline processes and collaborate with program managers and technical teams to align procurement strategies with project requirements.
- Maintains and maintains a compliant purchasing system aligned with FAR, DFARS, and other federal regulations, while overseeing internal audits and subcontracting reviews.
- Mitigates risk through strong subcontract terms, supplier vetting, and performance monitoring, and ensure all documentation, reporting, and regulatory certifications meet government standards.
- Maintains the company’s Small Business Program for U.S. Government contracts, ensuring compliance with federal requirements.
- Identifies, engages, and mentors diverse small business partners, prepares and submits subcontracting plans and reports, and represent the company at outreach events and industry forums to promote small business participation.
- Leads and mentors a team of subcontract and procurement professionals while fostering a culture of continuous improvement, ethical conduct, and professional growth.
- Provides training to enhance team capabilities and support cross functional collaboration, including subcontract training for program and proposal managers.
Requirements:
- 8+ years' experience in procurement/subcontract administration required.
- 5+ years' leadership experience.
- Expert knowledge of the FAR, DFAR, and government regulatory standards.
- Experience with U.S Government Cost Accounting Standards (CAS) and Truth in Negotiations Act (TINA).
- Experience with administering various types of subcontracts, such as, Cost Plus Fixed Fee (CPFF), Time and Materials (T&M), and Firm Fixed Price (FFP) for the performance of services, research and development, systems integration, and the delivery of software and hardware in support of commercial, state and Federal government programs (domestic and international).
- Detailed contractual knowledge and proven innovative subcontract negotiation skills.
- Ability to establish strong business partnerships and customer service skills.
- Excellent communication/facilitation and consultation skills.
- Ability to collaborate effectively across different organizational levels (including at the executive level), functions, businesses and geographies.
- Experience leading multiple enterprise level initiatives simultaneously.
- Proven business judgment and project management skills to meet internal and external customer requirements.
- Proficiency with Microsoft applications: including advanced level Word and Excel; intermediate level PowerPoint.
- Experience with Deltek Costpoint.
- Supervisory/leadership experience with increasing levels of responsibility.
Benefits:
- Health insurance
- Life insurance
- Voluntary benefits
- Wellness programs
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