Editorial Assistant
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Job Description
Editorial Assistant supporting editorial operations for Synchrony Group’s medical communications and marketing programs. Managing Veeva Vault, references, submissions, permissions, proofreading, and copy editing.
Responsibilities:
- Provide administrative assistance to improve the efficiency of the Editorial Services department
- Manage editorial programs, including Veeva Vault
- Perform permissions, reference maintenance, proofreading, copy editing, and other basic editorial tasks
- Obtain, track, and prepare assets for advertising and medical communications from copyright holders and reference vendors
- Set up submission trackers for congress and journal submissions
- Prepare annotated deliverables for upload into Veeva Vault for client medical/legal/regulatory review
- Serve as the internal resource for Veeva Vault
- Maintain client/project reference folders on company servers and Veeva Vault, including entering/uploading references, troubleshooting, and assisting/training colleagues
- Assist editors with project-specific responsibilities as requested
- Work closely with Editorial Services, Medical Services, and Project Management departments
Requirements:
- Bachelor’s degree
- Comfort in operating and maintaining electronic database systems
- Working knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
- High level of integrity, confidentiality, and accountability
- Excellent organizational skills and attention to detail and timelines, with high degree of accuracy
- Strong knowledge of grammar and essential writing skills
- Professional written and interpersonal communication skills
- Ability to coordinate, take ownership of/responsibility for, and execute multiple tasks in a fast-paced environment
- Ability to acquire relevant information from a variety of sources and maintain accurate records
- Ability to master various content management systems
- Ability to commit to extra and/or nontraditional hours as client needs require
- Previous work experience requiring multitasking and organizational skills preferred
- Experience with electronic database entry and management preferred
- Experience with Veeva Vault preferred, but will train
- Previous medical editing experience a plus
- Synchrony is not able to provide visa sponsorship for this role
Benefits:
- Competitive salaries
- Generous paid time off
- Excellent health insurance
- Family leave
- 401(k) plan with employer matching
- Employees can work remotely
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