Paralegal Virtual Assistant – Client Contracts and Compliance
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Job Description
Wing Assistant paralegal reviewing contracts and coordinating compliance documentation. Supporting Sales, Philippine lawyers, and internal teams for U.S. and U.K. client requirements.
Responsibilities:
- Review client NDAs, service agreements, confidentiality provisions, and related documents against approved templates and guidelines.
- Summarize obligations, flag unfamiliar terms or deviations, and prepare questions or proposed revisions for legal review.
- Analyze contractual and compliance requests to identify client requirements, ownership, deadlines, and outstanding actions.
- Coordinate company documents, certifications, insurance evidence, policies, and other supporting records.
- Verify document availability, validity, and applicability with responsible teams before providing documents or confirming compliance.
- Coordinate legal and compliance requirements arising during the sales process.
- Provide Sales with updates on outstanding items, required approvals, timelines, and next steps.
- Prepare summaries and supporting documents for Philippine lawyers.
- Track legal feedback, coordinate approved revisions, and escalate matters requiring specialized advice on U.S. or U.K. requirements.
- Coordinate with Operations, HR, Finance, IT, and other teams to complete client requirements.
- Maintain records of contract versions, approvals, signatures, expiration dates, and outstanding obligations.
- Ensure documents follow the appropriate review and signing process.
- Maintain a repository of approved templates, frequently requested documents, and standard responses.
- Identify recurring blockers and recommend process improvements to improve turnaround time.
Requirements:
- At least two years of experience in paralegal work, legal assistance, contract administration, or a closely related role.
- Experience reviewing NDAs, service agreements, and client compliance documentation.
- Strong written and spoken English, with the ability to explain requirements clearly to colleagues without legal backgrounds.
- Excellent attention to detail, document organization, follow through, and deadline management.
- Ability to research unfamiliar requirements, identify missing information, and recognize when legal review is needed.
- Sound judgment when handling confidential information and communicating company capabilities or commitments.
- Proficiency with Google Workspace or Microsoft Office, electronic signature platforms, and task tracking tools.
- Experience supporting U.S. or U.K. clients, working with external counsel, and handling vendor onboarding or due diligence questionnaires is preferred.
- A background in Legal Management, Paralegal Studies, Law, or a related field is an advantage.
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