Executive Assistant, Senior Director CAS, Western Europe
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Job Description
Executive Assistant supporting Medtronic’s Western Europe cardiac healthcare technology leadership. Managing executive administration, communications, meetings, travel, onboarding, and strategic event logistics.
Responsibilities:
- Support the Senior Director CAS Western Europe with administrative and coordination responsibilities
- Manage overall WE CAS and EPT Teams, including recurring meetings, town halls, team communications, strategy documents, action item tracking, team building, and community events
- Maintain calendars and coordinate meetings, conferences, travel, expenses, communications, supplies, invoices, purchase orders, meeting minutes, agendas, action tracking, org charts, and email distribution lists
- Perform non-routine administrative tasks and support special projects or assignments
- Gather, compile, and report information relevant to iOU leader assignments, including Organizational Health Survey analytics and training completion performance
- Support process improvements in systems, processes, and communications
- Assist with onboarding new direct staff members and contribute to the extended team onboarding program
- Manage logistics for quarterly strategic meetings at global sites, including content preparation, catering, AV setup, and venue bookings
- Coordinate interviews for staff-level department openings with HR, TA, and the Hiring Leader
- Manage scheduling with internal and external third-party partners, including hospitality venues and transportation/logistics carriers
- Report to the Senior Director CAS Western Europe
- Travel occasionally
Requirements:
- Associates or Bachelor’s degree or equivalent with 6+ years of administrative support experience
- Strong organizational, technical, communication, and influencing skills, both written and verbal
- Ability to work confidently across all levels of the organization and with external business contacts
- Expert working knowledge of Microsoft Office, including Teams, PowerPoint, Word, Excel, and Outlook
- Ability to create meeting materials and follow up to ensure content is received on time
- Proven experience supporting projects and managing multiple priorities in a dynamic environment
- Ability to handle interruptions professionally
- Experience working with confidential and trusted information
- Strong drive for results, responsiveness, self-initiative, and ability to quickly learn and handle a wide range of projects, tasks, and issues in new and effective ways
- Ability to travel 3 to 4 times per year, approximately 10 to 12 days annually
Benefits:
- Flexible Work Arrangement
- Competitive Salary and flexible Benefits Package
- Wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage
- Eligible for a short-term incentive called the Medtronic Incentive Plan (MIP)
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