Executive Assistant, Administration – English-Speaking, Part-Time
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Job Description
Part-time executive assistant supporting Cardinal Health’s healthcare-services operations in France. Managing budgets, reporting, suppliers, events, contracts, and vehicle fleet administration.
Responsibilities:
- Assist managers and executives with budget preparation.
- Maintain and update files and records.
- Produce reports on operations, workforce changes, and other key performance indicators.
- Use company tools and software to prepare reports, statistics, schedules, tables, charts, correspondence, and presentations.
- Design and improve processes to optimize workflows.
- Serve as the administrative point of contact for internal and external stakeholders on administrative matters.
- Manage supplier relationships from an operational perspective.
- Monitor local and national events, including regional meetings, seminars, and conferences.
- Manage the vehicle fleet.
- Cover an employee’s sick leave and support business continuity during this period.
- Take initiative in implementing and sharing new processes and skills to successfully handle a wide variety of assignments.
- Apply knowledge beyond the scope of direct expertise.
- Perform the most complex and technical work within the field.
- Anticipate potential issues and propose effective solutions for the team.
- Work independently by interpreting and applying company procedures.
- Support and advise less experienced colleagues.
- Serve, where appropriate, as a subject-matter expert or team coordinator without direct managerial responsibility.
- Manage the administrative, contractual, and accounting follow-up of service providers and external partners.
- Vehicle fleet management: monitor active contracts, track orders, and maintain administrative records.
- Event management: monitor I-Hub and event compliance.
Requirements:
- At least 6 years of experience in a similar role preferred.
- High school diploma, technical certification in a related field, or equivalent experience preferred.
- Customer- and results-oriented.
- Strong ability to anticipate needs and issues.
- Business acumen and a strong performance mindset.
- Rigorous and detail-oriented.
- Strong analytical and synthesis skills.
- Excellent communication skills.
- Influential leadership and the ability to bring cross-functional teams together.
- Proactive and able to make recommendations.
- Ability to manage multiple priorities simultaneously.
- Team-oriented and collaborative.
- Agile and adaptable.
- Committed to continuous improvement.
- Strong ethical standards and respect for compliance requirements.
Benefits:
- Part-time employment
- Remote work from anywhere in the country
- Inclusive workplace that values diversity of thought, experience, and background
- Equal Opportunity employment
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