Executive Assistant
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Job Description
Executive Assistant supporting multiple VP-level executives at Genfinity with administrative support and travel arrangements. Role requires strong organizational skills and proficiency in Google Suite, functioning in a remote work environment.
Responsibilities:
- Provide comprehensive administrative support to VP-level executives, including managing calendars, scheduling meetings, and handling correspondence.
- Organize and coordinate internal and external meetings, including preparing agendas, reserving venues, setting up video/conference calls, and taking minutes as needed.
- Arrange travel itineraries and accommodation for executives, ensuring all trips are well-planned and executed smoothly.
- Assist in planning and executing corporate events, including logistics, vendor management, and coordination of attendees.
- Prepare and edit presentations, reports, and other documents to support executive needs.
- Serve as a point of contact between executives and employees, clients, and other external partners.
- Manage and submit expense reports, ensuring timely reimbursement and adherence to company policies.
- Assist with special projects, providing research, coordination, and support as needed.
Requirements:
- Bachelor’s Degree holder of any 4-year course
- Minimum of 3 years experience as an Executive Assistant
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- Proficiency in Google Suite
- Ability to handle confidential information with discretion
- Strong problem-solving skills and the ability to prioritize tasks
- Nice to have: Familiarity with other business tools such as Slack, Zoom, and Asana
Benefits:
- Remote work arrangement after a successful onsite training
- Follow the Pacific Standard Time
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