Executive Assistant to CEO
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Job Description
Executive Assistant providing high-level administrative support to CEO at Opal Group. Managing communications, scheduling, and operational tasks for effective leadership alignment.
Responsibilities:
- Manage the CEO’s calendar, schedule meetings, coordinate appointments, and maintain daily scheduling priorities
- Coordinate travel arrangements, accommodations, transportation, and related logistics
- Draft, edit, and manage emails, letters, reports, presentations, and other business communications on behalf of the CEO
- Assist with coordinating client calls, meetings, and follow-up communications
- Communicate professionally with clients, vendors, and internal team members on behalf of the CEO as needed
- Track tasks, deadlines, and ongoing projects to help ensure timely follow-through and organization across priorities
- Prepare and organize reports, spreadsheets, summaries, and other administrative documents
- Maintain organized records, files, and confidential documentation
- Assist with expense tracking, financial documentation, and coordination with the accounting team as needed
- Coordinate administrative logistics, appointments, and scheduling needs related to executive operations
- Support internal communication and information flow across departments as directed
- Handle sensitive and confidential information with professionalism, discretion, and sound judgment
- Provide general administrative and operational support to the CEO and executive office as needed
- Flexibility to respond to occasional urgent matters outside standard business hours is required
Requirements:
- Previous experience as an Executive Assistant or in a similar high-level administrative support role is preferred
- Advanced English skills in verbal and written communication are required
- Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously
- Professional, polished, and diplomatic communication skills
- High attention to detail with strong follow-through and accountability
- Ability to maintain confidentiality and exercise discretion in handling sensitive information
- Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint
- Comfortable learning and working within new software systems and digital tools
- Ability to work independently and remain highly responsive in a remote work environment
- Self-motivated and able to adapt quickly in a fast-paced setting
Benefits:
- 100% remote work environment with occasional travel to on-site conferences (based on position)
- Paid Time Off (available after 90 days), including: Vacation Days
- Sick Leave
- Compensatory Time
- One Wellness & Wellbeing Day, One Floating Holiday, and One Religious Observance Day per year
- Paid federal holidays with early release the day prior
- Summer Fridays
- All travel-related expenses covered for onsite events, including flights, hotel accommodations, and meals
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