Executive Assistant
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Job Description
Remote Executive Assistant working for Veta Virtual, supporting senior leadership by managing calendars and communications effectively. Requires strong organizational and communication skills with adaptability in a remote environment.
Responsibilities:
- Managing complex executive calendars — scheduling, prioritizing, and protecting time across multiple time zones with precision and foresight.
- Serving as the primary point of contact for internal teams, clients, and external partners, ensuring clear and timely communication on behalf of leadership.
- Drafting, reviewing, and managing high-level correspondence — emails, memos, meeting agendas, briefing documents, and executive summaries.
- Coordinating end-to-end domestic and international travel logistics, including itineraries, accommodations, and expense reporting.
- Preparing presentations, reports, and supporting materials for key meetings, board sessions, and stakeholder communications.
- Tracking action items, project deadlines, and follow-ups to ensure nothing falls through the cracks and leadership priorities stay on course.
- Handling sensitive and confidential information with the utmost discretion, professionalism, and integrity at all times.
- Identifying opportunities to streamline workflows, implement tools, and improve operational efficiency within the executive office.
Requirements:
- 3+ years of experience as an Executive Assistant, Personal Assistant, or Chief of Staff supporting C-suite or senior-level executives, preferably in a remote environment.
- Advanced English fluency — both written and spoken — with exceptional grammar, professional tone, and the ability to represent leadership in all communications.
- Strong command of productivity and collaboration tools such as Google Workspace (Gmail, Calendar, Docs, Drive), Microsoft Office Suite, Zoom, and Slack.
- Proven ability to manage complex, shifting calendars and competing priorities across multiple time zones without missing a beat.
- Exceptional attention to detail and organizational skills — you catch what others miss and stay five steps ahead.
- High emotional intelligence and discretion when handling confidential information, sensitive situations, and executive-level relationships.
- Strong written communication skills — able to draft polished correspondence, summarize information clearly, and tailor tone to different audiences.
- Experience coordinating travel logistics, expense management, and vendor or third-party communications.
- Bonus: familiarity with project management tools such as Asana, ClickUp, Notion, or Monday.com.
- A proactive, self-directed professional with a high ownership mindset, strong follow-through, and the ability to thrive independently in a remote setup.
- Awareness of how AI tools (ChatGPT, Notion AI, etc.) can enhance executive support workflows is a strong plus.
Benefits:
- +10 paid vacation days per year
- all U.S. national holidays
- Fully remote role — work from anywhere in the world with a professional home setup.
- A dynamic environment with real opportunities to grow, take on more responsibility, and make a visible impact at the leadership level.
- A supportive, collaborative culture through Veta Virtual and our client — where your contributions are seen and valued.
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