Executive Search Associate
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Job Description
Executive Search Associate coordinating client and candidate scheduling while supporting search processes. Involved in research and administrative functions for the Executive Search Practice team.
Responsibilities:
- Manage and coordinate all scheduling for the search team, including client meetings, interviews, and internal team meetings.
- Communicate directly with clients to coordinate meetings, share updates, and ensure a high-quality client experience throughout the search process.
- Serve as a primary contact for candidates, ensuring smooth, supportive and professional experiences.
- Partner with staff to track progress across multiple search projects, ensuring deliverables and deadlines are met.
- Conduct targeted research to identify prospective candidates, organizations, and networks.
- Draft, edit, and format position descriptions, candidate profiles, client updates, and other written deliverables.
- Support client communications, including preparing agendas, taking meeting notes, and circulating action items.
- Maintain accurate and updated candidate and client records in databases and project trackers.
- Handle confidential information with discretion and professionalism.
- Contribute to process improvements that enhance the efficiency and impact of the search team.
- Manage other administrative and operational functions for the search team as needed, including CRM updates and ad placement
Requirements:
- At least five years of experience in campaigns, advocacy, HR, or project management; experience supporting executive search or recruitment processes a plus.
- Strong scheduling and calendar management experience, including balancing multiple priorities for senior leaders.
- Ability to manage projects and processes and support a team in meeting deadlines and deliverables.
- Superb interpersonal skills with the ability to navigate positive relationships with a variety of stakeholders, including clients and candidates.
- Demonstrated ability to work effectively and quickly under pressure.
- Excellent written and verbal communication skills.
- Sharp attention to detail, high standard of excellence and ability to handle multiple projects and priorities at the same time.
- Excellent judgment and a high level of discretion.
- Ability to work independently, take initiative, problem solve, and anticipate needs
- Demonstrated commitment to racial, social, and economic justice.
- Proficiency with Microsoft Office Suite and comfort with databases/CRMs.
Benefits:
- Employer-paid medical, dental, and vision insurance for employees and dependents
- 401(k) with 3% employer contribution
- Flexible Spending Account program
- Employer-paid life and disability insurance
- $80 monthly cell phone stipend
- Flexible paid time off including vacation, personal days, and holidays
- Opportunities for professional development and career growth within the Executive Search Practice
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