Federal Procurement & Proposal Support Specialist
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Job Description
Federal Procurement & Proposal Support Specialist at Tech7 supporting federal procurement activities and proposal coordination. Managing compliance documentation and operational process support in a government contracting environment.
Responsibilities:
- Support federal procurement activities, proposal/RFP coordination, and internal contracts and procurement process development in a federal government contracting environment.
- Lead the end-to-end proposal development process for federal government solicitations, including RFIs, RFQs, RFPs, and Task Order responses.
- Analyze solicitation requirements, evaluation criteria, statements of work (SOW), performance work statements (PWS), and compliance requirements.
- Develop and manage project plans that keep teams aligned and key milestones on track; organize proposal teams, establish timelines, lead kickoff meetings, and follow up with contributors to keep the process moving.
- Coordinate with program managers, business development teams, contracts, pricing, technical SMEs, and executive leadership.
- Ensure all proposal submissions comply with federal solicitation instructions, formatting standards, and submission requirements.
- Maintain proposal documentation, version control, and proposal repositories.
- Track amendments, Q&A responses, and solicitation updates throughout the RFP lifecycle.
- Support post-submission activities including clarifications, discussions, BAFO responses, lessons learned and debriefs.
- Track and maintain proposal status reports, procurement activity updates, action item logs, submission schedules, and pipeline reporting to ensure leadership visibility into active RFPs, procurement actions, deadlines, and proposal progress.
- Support day-to-day procurement and purchasing activities in accordance with company policies and federal contracting requirements.
- Coordinate subcontractor and supplier proposal submissions, documentation collection, and compliance tracking activities.
- Coordinate procurement and proposal-related communications with subcontractors, suppliers, and internal stakeholders.
- Support supplier onboarding, registration, and procurement documentation management activities.
- Track procurement actions, proposal schedules, deliverables, and internal deadlines to support timely submissions and program execution.
- Assist with preparation of procurement-related reports, trackers, and status updates for internal stakeholders.
- Assist with preparation of NDAs, Teaming Agreements, and related contractual documentation.
- Maintain procurement templates, checklists, trackers, workflow documentation, and standard operating procedures.
- Provide administrative and operational support to senior Contracts and Subcontracts personnel, including the Prime Contracts Manager and Subcontracts Manager.
- Assist with development, implementation, and maintenance of procurement and contracts-related policies, procedures, templates, and SOPs.
- Support continuous process improvement initiatives related to procurement operations, proposal management, compliance tracking, and documentation standards.
Requirements:
- U.S. Citizenship required
- Bachelor’s degree preferred
- Three (3) to five (5) years of experience managing federal government proposals, procurement activities or business operations in a government contracting environment
- Recent experience supporting federal proposal/RFP efforts, procurement operations, and contracts administration activities in a government contracting environment preferred
- Working knowledge of FAR, DFARS, and federal government contracting terminology and processes
- Experience supporting proposal coordination, procurement documentation, and subcontract/contract administration activities
- Demonstrated experience developing, implementing, and maintaining policies, procedures, SOPs, templates, process documentation, and workflow controls
- Strong organizational, analytical, and administrative skills with exceptional attention to detail and accuracy
- Strong written and verbal communication skills, including the ability to coordinate across multiple functional teams
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Experience supporting audit readiness, compliance documentation, or CPSR-related activities preferred
- Proficiency with Microsoft Office products, including Excel, Word, and PowerPoint
- Experience utilizing Deltek Costpoint or similar ERP/procurement systems preferred
- Ability to work both independently and collaboratively while supporting senior Contracts and Subcontracts personnel
- Adaptability and willingness to support evolving business, proposal, and program priorities as needed
- Ability to travel on occasion
- Ability to obtain or maintain up to a Top-Secret clearance.
Benefits:
- 401k with company contribution
- Annual Bonus Up to $5,250 per year for education reimbursement
- 11 paid holidays
- 4 Weeks PTO
- Comprehensive health benefits
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