Vendor Management Contracts Associate
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Job Description
Vendor Management Contracts Associate supporting Ergomed Group’s pharmaceutical services through vendor contracts, records, renewals, compliance, and reporting.
Responsibilities:
- Support the preparation, review, and administration of vendor agreements, statements of work, amendments, renewals, and termination documentation
- Draft vendor contracts and contract amendments using approved templates and stakeholder-provided information
- Coordinate contract approval and execution processes
- Monitor contract expiry dates, renewal windows, and notice periods
- Track contract obligations, key milestones, and deliverables
- Maintain accurate vendor records, contracts, agreements, and supporting documentation
- Ensure executed agreements and associated documents are filed according to document management and governance requirements
- Support quality assurance reviews, audits, compliance reviews, and documentation retrieval
- Coordinate communications among Vendor Management, Finance, Procurement, Legal, Risk, Compliance, and operational stakeholders
- Escalate contract, compliance, or vendor-related issues
- Provide updates on contract status, renewals, and outstanding actions
- Coordinate with Finance regarding purchase orders, invoices, budget tracking, and vendor payment queries
- Maintain vendor spend, contract, and renewal reporting information
- Prepare reports, dashboards, and management information
- Support budget planning and vendor forecasting activities
- Assist with process improvement, templates, process documentation, guidance materials, and standard operating procedures
- Support and back up team members with vendor management and onboarding activities
Requirements:
- Bachelor's degree in Business Administration, Finance, Supply Chain, or related field
- Basic knowledge in Legal area is a plus
- Experience in contract administration, vendor management, procurement support, commercial operations, legal administration, or a related discipline
- Understanding of contract lifecycle management principles and document control processes
- Strong organisational skills with the ability to manage multiple priorities and deadlines
- Excellent attention to detail and accuracy in document preparation and record management
- Strong written and verbal communication skills
- Proficiency with Microsoft Office applications, particularly Excel, Word, PowerPoint, and SharePoint
- Experience maintaining contract records and managing documentation within databases or contract management systems
- Collaborative and customer-focused
- Highly organised with strong attention to detail
- Proactive and willing to take ownership of assigned activities
- Comfortable working in a fast-paced environment with changing priorities
- Demonstrates integrity and professionalism when handling confidential information
- Committed to delivering high-quality work and continuous improvement
Benefits:
- Remote work available
- Collaborative team environment
- Opportunities for professional growth
- Work contributing to safe and effective pharmaceutical treatments for patients
- Diverse and inclusive workplace
- Passionate team of experts in clinical research, pharmacovigilance, and quality consulting
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