Global Programs Coordinator
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Job Description
Global Programs Coordinator organizing grantmaking operations, events, and partner support. Equality Fund resources feminist movements through global grantmaking, investing, advocacy, and philanthropy.
Responsibilities:
- Support preparation of grant dockets, docket presentations, and approval packages
- Maintain organized and accessible records
- Log engagements with grantee partners in Salesforce
- Triage requests in the general inbox and correspondence from grantee partners
- Draft emails, letters, and e-blasts for partners and internal audiences
- Coordinate logistics for team retreats, grantee gatherings, site visits, and conferences, virtually and in person
- Manage event timelines, budgets, travel, registration, venues, catering, and per diems
- Prepare online meeting agendas and slides; run breakout rooms and polls; troubleshoot technology
- Find mission-aligned vendors and local partners, especially outside Canada
- Coordinate translation and review translated materials
- Manage scheduling, team meetings, timelines, briefing notes, and presentations
- Coordinate with Finance on procurement, budgets, contracts, invoices, expense claims, payments, and purchase orders
- Coordinate consultants’ and contractors’ contracts
- Order materials from approved vendors
- Identify and improve administrative processes, systems, and procedures
- Represent Global Programs on internal working groups as needed
- Report to the Director of Grantmaking Strategy
Requirements:
- High degree of organizational skills; ability to manage complexity
- Effective written communication skills
- Ability to develop policies and procedures to simplify internal and external processes
- Professional working proficiency in English
- Ability to learn and utilize project management software, data analytics software, collaboration suites/platforms, enterprise resource planning, customer relationship management platforms, and generative AI
- Demonstrated high ethical standards, integrity, honesty, and ability to work with sensitive information confidentially
- Commitment to the Equality Fund’s values, including Anti-Racism, Anti-Oppression, Intersectionality, Feminist Leadership, Accountability, and Radical Love
- Understanding of feminist issues, advocacy, movement building and/or women’s rights organizations is an asset
- Professional working proficiency in French, Spanish, or another language is an asset
- Experience with project management platforms, CRM platforms, Canva, and PowerBI is an asset
- Flexible and responsive; able to adapt processes to shifting organizational priorities
- Able to process information across many mediums, including sensitive partner information
- High emotional intelligence and ability to build trust, foster collaboration, and navigate complex interpersonal dynamics
- Strong coordination and problem-solving skills
- Must be legally eligible to work in Canada
- Available to travel 2 times per year for up to 2 weeks total per year
- Occasional evening and/or weekend work may be required when coordinating across time zones
- Willing and able to work remotely on mostly computer-based work
Benefits:
- 4 weeks paid vacation
- Paid sick time
- Parental leave top up
- Medical benefits
- Life insurance
- Group RRSP
- Paid birthday off
- Comprehensive compensation and benefits package with no waiting period
- Flexible and virtual work environment
- Accessible candidate experience and accommodations
- Travel opportunities for team retreats, grantee gatherings, site visits, and conferences
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