HR Onboarding Specialist, RN/PT
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Job Description
HR Onboarding Specialist coordinating onboarding activities for health-tech platform. Responsible for compliance and credentialing procedures for clinical and administrative hires.
Responsibilities:
- Coordinate all onboarding activities for clinical and administrative hires
- Guide new hires through onboarding portals and ensure timely submission of required documents
- Prepare and distribute offer letters, employment agreements, and onboarding packets
- Coordinate background checks, drug screenings, and account setup
- Collect and verify clinical licenses and certifications such as RN, LVN, PT, OT, CPR, immunizations, TB tests, and related records
- Track and monitor credential expirations using HRIS or compliance systems
- Send renewal reminders proactively and follow through until completion
- Ensure compliance with state regulations, Medicare and Medicaid requirements, and accreditation standards
- Initiate and manage background checks, OIG exclusions, and reference verifications through approved vendors
- Review screening results and escalate any red flags to HR leadership
- Maintain accurate records in compliance with FCRA, EEOC, and internal policies
- Ensure all onboarding forms, credentialing documents, and training records are complete before orientation
- Maintain personnel files with accuracy, confidentiality, and HIPAA compliance
- Audit files regularly for completeness and accuracy
- Identify opportunities to improve onboarding and credentialing workflows
- Generate reports on onboarding status, credential compliance, and expiring documents
Requirements:
- 2+ years of experience in HR onboarding, credentialing, or compliance
- Prior experience in healthcare or home health environments strongly preferred
- Strong understanding of confidentiality, compliance, and documentation standards
- High attention to detail with strong organizational skills
- Experience working with HRIS systems and background check platforms
- Proficiency with Microsoft Office tools
- Clear written and verbal English communication skills
- Ability to manage multiple onboarding workflows at once without errors
Benefits:
- Up to **14 days** of Paid Time Off annually (starting Day 1)
- Observance of **Holidays** per company guidelines
- **100% remote setup** so you can work wherever you’re most productive
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