Legal Assistant
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Job Description
Remote Legal Assistant supporting attorneys with client intake, case administration, document management, scheduling, and billing. Maintaining legal workflows and technology systems for a growing legal organization.
Responsibilities:
- Handle client intake professionally
- Draft and send engagement letters for client signature
- Create and maintain legal matters in Clio and Notion
- Create and maintain client folders in OneDrive
- Support engagement-letter follow-up, collections follow-up and tracking, and billing tasks
- Manage shared and individual inboxes toward an “Inbox Zero” standard
- Schedule new-client meetings and ensure Partners are prepared
- Organize and maintain documents in OneDrive and Notion according to established policies
- Coordinate with IT support on document and OneDrive issues
- Create prospective-client lists using LinkedIn Navigator
- Send LinkedIn connection requests from attorney accounts and remove requests older than three months
- Schedule and publish LinkedIn posts 1–2 times per week
- Support conference and law-firm retreat logistics, including flights, hotels, registration, agendas, and programming
- Assist with routine WordPress website updates and maintenance
- Handle other ad hoc administrative tasks as assigned
Requirements:
- Fluent in English (C1/C2) with excellent grammar and written communication skills
- 5+ years of Paralegal / Legal Assistant experience, preferably in a law firm
- Alternatively, a recent law school graduate with at least 2 years of experience working within a law firm
- Experience with client intake and onboarding
- Experience with case/matter management
- Legal document and file management experience
- Experience with engagement letters and client follow-up
- Attorney/Partner support and scheduling experience
- Highly organized, detail-oriented, reliable, and responsive
- Ability to follow established processes and manage repetitive administrative tasks accurately
- Comfortable learning and using Clio, Notion, OneDrive, LinkedIn Navigator / Sales Navigator, and WordPress
- Billing/collections support experience preferred
- Event and travel coordination experience preferred
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