Legal Assistant – Litigation
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Job Description
Remote Legal Assistant supporting US-based litigation practices from Brazil. Managing legal files, deadlines, client follow-ups, documents, and administrative case support.
Responsibilities:
- Maintain accurate and up-to-date information within the firm's practice management system
- Seek clarification when instructions are unclear and apply feedback to improve future performance
- Proactively identify work opportunities and assist team members when needed
- Organize, label, and maintain legal files and case documentation
- Prepare basic legal documents and correspondence using approved templates
- Add hearings, meetings, deadlines, and case-related events to firm calendars
- Monitor upcoming deadlines and communicate with attorneys and paralegals regarding pending tasks
- Support multiple active matters while managing competing priorities and deadlines
- Maintain confidentiality and professionalism when handling sensitive legal information
- Provide administrative and legal support to attorneys and paralegals
- Support prospective client screening activities following training and established procedures
- Conduct approximately three to four outbound follow-up calls per week to prospective or existing clients as needed
- Assist with prospective client scheduling and follow-up activities
- Follow up with clients regarding outstanding documentation and case-related requirements
- Send routine correspondence to clients, opposing counsel, and other parties as directed
- Take accurate notes during internal meetings and case discussions
- Assist with preparing timelines and organizing information related to active matters
- Review documents carefully to ensure accuracy before submission or distribution
- Update forms, pleadings, and legal documents with case-specific information
- Enter and update client information, contact details, case information, and important dates
Requirements:
- Previous experience as a Legal Assistant, Administrative Assistant, Litigation Assistant, or similar support role preferred
- Plaintiff-side litigation experience preferred but not required
- Strong organizational and time management skills
- Exceptional attention to detail and accuracy
- Excellent verbal and written communication skills in English
- Ability to manage multiple priorities and meet deadlines
- Ability to work independently while collaborating effectively with a legal team
- Professional judgment and discretion when handling confidential information
- Comfortable communicating with clients and external parties via phone and email
- Ability to receive feedback constructively and apply it to future work
- Availability to work Monday through Friday, 8:00 AM to 5:00 PM Pacific Standard Time
- Familiarity with practice management systems, CRM platforms, VOIP phone systems, email platforms, calendar management tools, internal communication tools, and Microsoft Office Suite or Google Workspace
Benefits:
- Remote work opportunity
- Great Place to Work-certified workplace
- Recruiter guidance throughout the application process
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