Legal Assistant – Contractor
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Job Description
Part-time remote Legal Assistant supporting Coloplast’s North American medical-device legal operations. Managing corporate filings, licensing, invoices, records and administrative support.
Responsibilities:
- Provide administrative and operational support to the Vice President & General Counsel North America and the Corporate Paralegal
- Handle Secretary of State filings and annual reports for U.S. entities
- Maintain corporate records, registrations and other entity maintenance activities
- Process franchise tax filings for U.S. entities
- Manage state and local business licenses and industry-specific license applications, filings and renewals for U.S. entities
- Organize and maintain the North America Legal Department electronic file system
- Support legal department operations and administrative initiatives
- Process law firm and vendor invoices
- Process expense reports
- Make travel arrangements
- Provide administrative support including scheduling, preparing PowerPoint presentations and documents, routing documents for signature, making copies, and sending documents by email, mail and UPS
- Perform other duties as assigned
- Comply with applicable laws, regulations, the MedTech Code of Conduct and company policies
Requirements:
- Minimum of 2–3 years of experience as a Legal Assistant or Paralegal in an in-house corporate environment
- High school diploma required
- Advanced computer skills in Outlook, Excel, Word and PowerPoint
- Strong initiative and problem-solving skills
- Exceptional organizational skills and strong attention to detail
- Excellent follow-through and attention to deadlines
- Strong verbal and written communication skills
- Ability to prioritize and effectively manage workload
- Ability to work independently in a remote environment with limited supervision
- Experience with Secretary of State filings and entity management preferred
- Experience managing state, county or local business licenses preferred
Benefits:
- Flexible, part-time schedule
- Fully remote work arrangement
- Approximately 9–12 hours per week
- Two-year assignment
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