Litigation Legal Assistant
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Job Description
Litigation Legal Assistant supporting US-based employers’ civil litigation teams remotely. Managing pleadings, filings, deadlines, client communication, records, and attorney calendars.
Responsibilities:
- Provide general administrative and legal support wherever the production team needs assistance
- Flag potential issues, missing information, and approaching deadlines early
- Organize electronic client files, case records, legal correspondence, and supporting documentation
- Track and record billable time accurately and consistently
- Assist with new client onboarding and maintain accurate client and case records
- Communicate professionally with clients regarding case status, document requests, onboarding, and next steps
- Track court and matter deadlines to help prevent missed filings or last-minute time pressures
- Assist with call coverage, including answering, screening, and routing calls
- Take ownership of assigned work and move litigation matters forward
- Communicate proactively with attorneys and team members regarding deadlines, case developments, pending tasks, and potential issues
- Draft, proofread, format, and prepare pleadings, correspondence, and other litigation documents
- Handle electronic filing and service of pleadings and other legal documents
- Manage attorney calendars and keep appointments, legal deadlines, and case-related commitments current
- Follow established firm procedures while maintaining accuracy, confidentiality, professional communication, and timely task completion
Requirements:
- Full time, remote position
- Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m. CST
- English fluency required
- Strong prior legal assistant experience with civil litigation is required
- Hands on experience drafting and preparing pleadings is required
- Experience managing legal filings and deadlines is required
- Experience accurately tracking and recording billable time is required
- Strong written and verbal client communication skills are required
- Typing fluency and strong document preparation skills are required
- Must be comfortable taking initiative, asking questions, and moving matters forward
- Must be comfortable receiving clear and direct professional feedback
- Must be able to appropriately handle confidential client and case information
- Smokeball CRM experience is preferred but not required
- Software and tools: Smokeball CRM and VXT
- Approximately 2 to 3 phone calls per day
Benefits:
- Fully remote work environment
- Great Place to Work Certification environment
- Recruiter guidance through the application process
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