Legal Administrative Assistant
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Job Description
Legal Administrative Assistant supporting litigation attorneys and paralegals at M.V. Parker Law. Managing case data, documents, correspondence, payments, and scheduling remotely.
Responsibilities:
- Enter and maintain client data in case management systems
- Set up and configure client portals
- Format and verify contact information
- Organize case files according to firm naming conventions
- Process documents using OCR technology
- Organize and maintain digital case files in cloud storage platforms
- Ensure consistent file naming and formatting across all platforms
- Prepare and process firm mailings
- Track and document delivery status
- Verify mailing addresses
- Maintain records of correspondence
- Monitor task management systems and create tasks as needed
- Generate and send payment requests to clients
- Process and track client payments
- Schedule appointments, deadlines, and court dates
- Create expense entries for firm costs
- Conduct initial conflict of interest screening
- Verify accuracy of data entry
- Maintain strict client confidentiality
- Follow firm policies and procedures
- Report discrepancies or compliance concerns
- Perform other duties as assigned
Requirements:
- High school diploma or equivalent required
- 1-3 years of administrative or office support experience
- Strong proficiency in Microsoft Office Suite
- Experience with case management software or ability to learn quickly
- Proficiency with PDF editing software
- Comfortable learning multiple software platforms
- Strong typing and data entry skills with high accuracy
- Exceptional attention to detail and organizational skills
- Excellent written and verbal communication
- Ability to manage multiple priorities and deadlines
- Professional client service orientation
- Self-motivated with ability to work independently
- Strong problem-solving abilities
- Legal office experience preferred but not required
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