Legal Assistant
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Job Description
Legal Assistant supporting attorneys at a high-growth legal organization in Mexico. Managing client intake, legal matters, documents, scheduling, LinkedIn, travel, and administrative operations.
Responsibilities:
- Handle client intake
- Draft and send engagement letters for signature
- Create and maintain legal matters in Clio and Notion
- Create and maintain client folders in OneDrive
- Support engagement-letter follow-up, collections follow-up and tracking, and billing tasks
- Manage shared and individual inboxes toward an “Inbox Zero” standard
- Sort, flag, and respond to routine messages
- Schedule new-client meetings and ensure Partners are prepared
- Organize and save documents in OneDrive and Notion according to established policies
- Maintain document consistency and accessibility across systems
- Coordinate with IT support on document and OneDrive issues
- Create prospective-client lists using LinkedIn Navigator
- Send LinkedIn connection requests from attorney accounts
- Remove connection requests more than three months old
- Schedule and publish LinkedIn posts 1–2 times per week
- Support conference and law firm retreat planning, including flights, hotels, registration, agendas, and programming
- Assist with routine WordPress website updates and maintenance
- Handle ad hoc administrative tasks as assigned
Requirements:
- Fluent English (C1/C2) with excellent grammar and written communication skills
- 5+ years of Paralegal / Legal Assistant experience, preferably in a law firm
- Alternatively, a recent law school graduate with at least 2 years of experience working within a law firm
- Experience with client intake and onboarding
- Experience with case/matter management
- Legal document and file management experience
- Experience with engagement letters and client follow-up
- Attorney/Partner support and scheduling experience
- High attention to detail, organization, reliability, and follow-through
- Ability to follow established processes and manage repetitive administrative tasks
- Strong written communication and responsiveness
- Quick to learn new technology tools and comfortable working with systems such as Clio, Notion, and OneDrive
- Clio, Notion, OneDrive, LinkedIn Navigator / Sales Navigator, WordPress, billing/collections support, and event/travel coordination are preferred or plus qualifications
Benefits:
- Remote work from Mexico
- Full-time employment
- Work/life balance
- Positive and sustainable professional environment
- Professional growth and meaningful legal work
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