Legal Assistant
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Job Description
Legal Assistant supporting attorneys with client intake, matter administration, documents, scheduling, and billing. Maintaining legal systems, LinkedIn activity, travel logistics, and website updates.
Responsibilities:
- Handle client intake professionally
- Draft and send engagement letters for client signature
- Create and maintain legal matters in Clio and Notion
- Create and maintain client folders in OneDrive
- Support engagement-letter follow-up, collections follow-up, and tracking
- Support billing tasks
- Manage shared and individual inboxes toward an “Inbox Zero” standard
- Sort, flag, and respond to routine messages
- Schedule new-client meetings and ensure Partners are prepared
- Organize and save documents in OneDrive and Notion according to folder and naming policies
- Maintain document consistency and accessibility across systems
- Coordinate with IT support to troubleshoot document and OneDrive issues
- Create prospective-client lists using LinkedIn Navigator
- Send LinkedIn connection requests from attorney LinkedIn accounts
- Remove LinkedIn connection requests older than three months
- Schedule and publish LinkedIn posts 1–2 times per week
- Support conference planning, including flights, hotels, and registration
- Support law firm retreat planning, including flights, hotels, agendas, and programming
- Assist with routine WordPress website updates and maintenance
- Handle ad hoc administrative tasks as assigned
Requirements:
- Fluent in English at C1/C2 level with excellent grammar and written communication skills
- 5+ years of Paralegal / Legal Assistant experience, preferably in a law firm
- OR a recent law school graduate with at least 2 years of experience working within a law firm
- Experience with client intake and onboarding
- Experience with case/matter management
- Legal document and file management experience
- Experience with engagement letters and client follow-up
- Attorney/Partner support and scheduling experience
- High attention to detail, organization, reliability, and follow-through
- Ability to follow established processes and manage repetitive administrative tasks accurately and consistently
- Strong written communication and responsiveness
- Comfortable learning and using Clio, Notion, and OneDrive
- Clio, Notion, OneDrive, LinkedIn Navigator / Sales Navigator, WordPress, billing/collections support, and event/travel coordination are preferred or plus qualifications
Benefits:
- Remote work
- Full-time employment
- Work/life balance
- Positive and sustainable professional environment
- Values-driven workplace culture
- Meaningful impact and client empowerment
- Professional development and growth opportunities
- Constructive feedback
- Healthy workplace culture
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