Legal Billing Specialist
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Job Description
Legal Billing Specialist focusing on high-volume billing workflows for a corporate legal firm. Overseeing invoice accuracy, compliance, and billing performance metrics.
Responsibilities:
- Billing & Invoicing Execution
- Coordinate monthly billing cycles by confirming time entries across all timekeepers
- Prepare, review, and finalize pre-bills before submission
- Ensure invoices are accurate, compliant, and aligned with client-specific requirements
- Submit invoices on time, following strict billing guidelines and deadlines
- Open and maintain new matters with correct billing structures and rates
- Support reporting and tracking of billing performance metrics
- Process high-volume invoices (350–420/month) with strict adherence to carrier guidelines
- Ensure all documentation, approvals, and expense rules are met
- Identify and resolve billing issues before submission to prevent reductions
- Handle a mix of recurring and ad hoc billing requests
- Execute urgent, time-sensitive invoices tied to deal closures or settlements
- Manage flat-fee billing arrangements and custom billing structures
- Monitor incoming payments and deduction notices via shared inboxes
- Review and track invoice reductions (50–100/month)
- Maintain and update AR tracking systems using Excel functions (VLOOKUP/XLOOKUP)
- Provide summaries of outstanding issues and upcoming deadlines
- Manage AP inbox and process incoming expense requests
- Accurately input and code expenses into internal systems
- Ensure all receipts and documentation are properly stored and accessible
- Assist with processing and escalating payment requests
Requirements:
- Proven Legal Billing Experience (Required) – Strong understanding of billing workflows in a legal environment
- Insurance Defense Billing (Highly Preferred) – Familiarity with carrier rules and e-billing systems
- Detail-Oriented Mindset – Able to spot inconsistencies and prevent costly errors
- Strong Prioritization Skills – Comfortable juggling volume and urgency simultaneously
- Independent Operator – Can learn quickly and execute without constant oversight
- Excel Proficiency – Experience with VLOOKUP/XLOOKUP and data tracking
- Clear Communicator – Proactive, responsive, and aligned with team expectations
Benefits:
- 13th Month Bonus (Wild right?! 🤯)
- Permanent work-from-home / remote set-up
- Health insurance
- Dental insurance
- Mental health insurance
- Great starting salary
- Growth opportunity
- Performance-based raises
- Prizes and bonuses
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