Manager, Payroll & Accounts Payable
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Job Description
Manage payroll and accounts payable processes in the automotive tech sector. Leading a team and ensuring compliance with internal controls and financial processes.
Responsibilities:
- Responsible for the execution of certain internal controls that are integral to compliance with Sarbanes Oxley (“SOX”) requirements
- Identification and implementation of process improvements to streamline the payroll and procure-to-pay cycle
- Partner with the Accounting team to ensure accurate expense coding
- Monitor internal and external inquiries to ensure excellent customer service and timely, professional responses
- Supervise and develop team members by assigning tasks, monitoring performance and providing coaching and feedback
- Have full understanding of integrations between ADP SmartCompliance Payment Solutions and Tax filing as well as integrations for travel, expense and invoice management software (SAP Concur) and ERP (PeopleSoft)
- Work directly with the Treasury team to initiate wire transfers
- Manage the end-to-end AP process, including invoice processing, payment approvals and vendor communications
- Maintain a strong internal control environment and efficient operating processes/policies related to vendor maintenance, invoice processing, expense report processing, travel processes and disbursements
- Lead procure-to-play projects such as the implementation of new software solutions and/or integration of acquired companies
- Manage daily activities, including review of daily extracted invoices to validate approvals
- Regularly reconcile vendor statements with internal records to identify and correct discrepancies
- Generate regular reports on accounts payable metrics, including outstanding balances, payment trends, and vendor performance
- Partner and collaborate with the Treasury, Finance and Operations teams to align AP processes with company objectives, as well as cross-functional teams to facilitate financial system and reporting integrations
- Manage the Corporate Purchasing Card Program
- Ensures payments are made accurately and on time
- Manage the end-to-end Payroll process, including reconciliation to source documents, quality checks to assure accurate payroll result, oversee timekeeping and paid time off modules
- Lead quarterly and year end tax and W2 balancing processes
- Maintain a strong internal control environment and efficient operating processes/policies related to payroll processing
- Lead payroll projects such as the implementation of new software solutions and/or integration of acquired companies
- Proactively identify operational issues and inefficiencies
- Generate regular payroll reports for various teams including Human Resources, Accounting and FP&A
Requirements:
- 8+ years of progressive experience in payroll with experience as a manager required
- Accounts payable experience preferred
- Understanding of payroll and accounts payable principles, GAAP and internal controls
- Demonstrates advanced math and analytical thinking skills
- Experience with automating processes, implementing internal controls and documenting policies
- Flexibility in working hours, specifically during deadlines
- Collaborates with colleagues and has great interpersonal skills
- Energetic, hands-on leader with experience developing a team
- Strong attention to detail and highly organized to provide accurate processing
- Excellent customer service and communication skills with the ability to effectively interact with personnel at all levels of the organization and external vendors
- Adaptable to changing priorities and evolving responsibilities
- Confidence in messaging policy compliance enforcement throughout all levels of the organization
- Experience working for a public company or SOX compliant environment
- Experience leading system migrations
- Proficient at MS Office and Google Workspace
- Preferred: College degree, Finance/Accounting emphasis
- Experience with PeopleSoft Financial System, SAP Concur, Workday and ADP
- Certified Payroll Professional (“CPP”) certification
Benefits:
- Medical, Dental & Vision Healthcare Plans
- New Hire Stipend for Home Office Set-Up
- Generous PTO
- Refuel - a service based recognition program where employees receive additional paid time away to learn grow and reset
- Paid Holidays, Floating Holiday, Volunteer Day, Recharge Day
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