Payroll Specialist
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Job Description
Payroll Specialist processing payroll for Canadian and US employees, ensuring compliance with labor laws and tax regulations. Collaborating with HR and Finance teams for seamless payroll operations.
Responsibilities:
- Manage and process payroll for our growing workforce across multiple business entities in both Canada and the United States.
- Accurately process semi-month or bi-weekly payrolls for employees in both the Canada and the US, ensuring compliance with provincial, federal, state, city and local legislations within ADP.
- Ensure timely delivery of payroll services to over 650 employees.
- Administer payroll for multiple entities within the organization, including calculating wages, overtime, bonuses, and deductions.
- Ensure compliance with applicable labor laws, tax regulations, and payroll standards in Canada and the US.
- Perform payroll related reconciliations and audits.
- Prepare and submit payroll tax filings, including T4s, T4As, RL1, T2200s, W2s, W2-Cs, 1095-C and 5500s.
- Monitor updates to tax laws and labor standards in both countries, making adjustments as necessary.
- Address and resolve payroll and benefit related inquiries from employees, such as pay discrepancies, tax withholdings, and benefit deductions.
- Educate employees on payroll processes and policies.
- Maintain payroll systems and databases, ensuring accuracy and security of employee data.
- Collaborate with IT and HR teams to implement system upgrades or integrations as needed.
- Work closely with HR, Finance, and Accounting teams to ensure seamless payroll operations and reporting.
- Assist in audits related to payroll and benefits.
- Identify inefficiencies in payroll processes and implement improvements to enhance accuracy and efficiency.
- Develop and document payroll procedures and best practices.
Requirements:
- Diploma or degree in Accounting, Finance, Human Resources, or a related field.
- 5+ years of payroll experience, preferably in a multi-entity, cross-border environment.
- Strong knowledge of Canadian and US payroll legislation and regulations.
- Experience working with a payroll service provider (e.g., ADP, Ceridian, or Paylocity).
- High attention to detail and excellent organizational skills.
- Strong problem-solving abilities and confidentiality in handling both personal and time sensitive information pertaining to payroll and benefits.
- Ability to multitask and prioritize diverse workloads
- Proficiency in Microsoft Excel and familiarity with accounting systems
- Canadian or US professional payroll designations are an asset
- Bilingualism is an asset
Benefits:
- Comprehensive benefits offering
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