Payroll Specialist
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Job Description
Payroll Specialist managing accurate weekly and bi-weekly multi-state payroll processing for Aston Carter’s corporate talent solutions. Handling tax filings, adjustments, onboarding, and compliance.
Responsibilities:
- Process and own multiple weekly and bi-weekly payrolls, ensuring accuracy, timeliness, and compliance.
- Print and distribute payroll checks and manage related documentation.
- Enter payroll adjustments including garnishments, deductions, wage assignments, vacation checks, bonus checks, advances, and other special payments.
- Request and process supplemental checks, including child support payments, employee savings deposits, net deposits, and tax-related payments.
- Process monthly health and dental insurance billings and integrate them accurately with payroll records.
- Assist with new hire orientation, payroll setup, timekeeping enrollment, and onboarding activities.
- Maintain payroll-related records, filings, and reports.
- Prepare and file required monthly, quarterly, and annual government forms and reports.
- Manage IRS and state tax checks for multi-state payroll operations.
- Support automated timekeeping and weekly tasks including pay changes, reclassifications, terminations, new hires, enrollments, and union reporting.
Requirements:
- At least 5 years of payroll experience, strong in end-to-end payroll processing.
- Demonstrated experience with multi-state payroll processing, including compliance with regulations across multiple states.
- Proficiency in managing weekly and bi-weekly payroll cycles for multiple groups or business units.
- Ability to accurately handle complex payroll adjustments such as garnishments, deductions, wage assignments, bonuses, advances, and vacation payouts.
- Experience preparing and filing monthly, quarterly, and yearly government payroll reports and forms.
- Familiarity with processing IRS and state tax checks in a multi-state payroll environment.
- Experience supporting office or corporate payroll operations within a large, multi-unit organization.
- Prior exposure to union reporting and coordination with teams that handle union payroll and prevailing wage.
- Experience using ECMS or similar ERP systems for payroll and related financial processes.
- Experience using Bamboo or similar payroll platforms.
- Proficiency with Microsoft Excel; pivot tables and VLOOKUP experience would be highly beneficial.
Benefits:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
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