Senior Payroll & Compliance Specialist
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Job Description
Senior Payroll & Compliance Specialist running multi-state payroll and U.S. compliance for Babylist, a platform serving expecting and new families. Improving controls, automation, and audit readiness.
Responsibilities:
- Run two payroll cycles end to end: weekly for fulfillment center and hourly showroom teams, and bi-weekly for corporate and salaried showroom teams
- Handle new hires, terminations, clawbacks, corrections, direct deposit updates, and ad-hoc termination pay
- Audit every pre-process register before funding and resolve discrepancies with Newfront
- Answer or route employee paycheck questions within one business day
- Own the U.S. compliance calendar through annual EEO-1, CA Pay Data, and OSHA 300 filings
- Translate legislative changes across approximately 35 states into applicable actions and brief the People team
- Run background-check reviews and escalations and quarterly health exclusion checks
- Lead the annual February Compliance Refresh to 100% completion
- Partner with Legal and outside counsel on handbook and policy reviews every two years
- Design internal controls across payroll and compliance and maintain audit evidence
- Build, test, and monitor automation, scheduled tasks, skills, and workflow tooling
- Report to the People Operations Manager and collaborate with People Ops, Accounting, and Newfront
Requirements:
- Experience running multi-state U.S. payroll end to end in an enterprise HRIS such as Paylocity or comparable
- Experience with payroll inputs, timecard corrections, off-cycle and termination pay, garnishments, and final review before funding
- Experience owning a compliance calendar covering EEO-1, OSHA, nondiscrimination testing, and state reporting
- Experience with background checks, I-9 review, required trainings, and policy creation and revision
- Direct experience with California or New York employment law is a strong plus
- Experience working with Legal and outside counsel on handbook language and translating legal redlines into usable policy
- Experience testing processes against known-good output, building checks, and documenting SOPs
- Ability to explain paychecks and payroll numbers clearly
- Ability to manage deadlines and processing and filing windows
- 5–8 years in payroll and compliance, including 3+ years running multi-state U.S. payroll
- CPP, FPC, SHRM-CP, SHRM-SCP, PHR, or SPHR are not required but would cement expertise
Benefits:
- Competitive pay and meaningful opportunities for career advancement
- Performance-based advancement
- Company-paid medical, dental, and vision insurance
- Retirement savings plan with company matching
- Flexible spending accounts
- Generous paid parental leave and PTO
- Winter Wonder Week: the whole company takes a paid week off at the end of the year
- Remote work stipend to set up your office
- Perks for physical, mental, and emotional health, parenting, childcare, and financial planning
- Leading tools like Claude and ChatGPT from day one
- Team comes together twice a year
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