Payroll Associate
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Job Description
Payroll Associate processing U.S., Canadian, and international payroll for ExtraHop, a network security and detection company. Managing reconciliations, compliance, reporting, and year-end tax forms.
Responsibilities:
- Process semi-monthly payroll for U.S. multi-state, Canada, and international employees while ensuring compliance with country, federal, and state regulations
- Review and verify timesheets, earnings, and deductions
- Respond to employee payroll inquiries, explain payroll matters, and resolve issues promptly
- Collaborate with HR to process new hires, terminations, and compensation adjustments
- Maintain payroll records and ensure data accuracy
- Prepare payroll reconciliations for benefits
- Ensure compliance with federal and state payroll regulations
- Assist with year-end reporting, system upgrades, and process improvements
- Reconcile payroll-related general ledger accounts between the accounting and payroll systems
- Identify and explain month-to-month and quarter-to-quarter payroll account variances
- Keep payroll policies and flowcharts current
- Generate and analyze payroll reports for finance, tax filings, and compliance audits
- Lead year-end payroll activities, including preparing and distributing W-2s or other tax forms and completing year-end reconciliations
Requirements:
- Associate’s degree or 2+ years of payroll experience
- Working knowledge of payroll laws and regulations
- Analytical and problem-solving skills
- In-depth understanding of payroll processes
- Ability to process accurate data while meeting deadlines
- Ability to handle confidential information
- Ability to communicate effectively with employees, HR, Finance, and external agencies
- Strong Excel skills
- Bachelor’s degree in accounting, finance, or related field preferred
- Experience with payroll systems such as UKG preferred
- Experience processing multi-state, Canadian, or international payroll is a plus
Benefits:
- Annual performance-based discretionary bonus eligibility
- Stock option grants
- Medical, dental, and vision coverage effective Day 1
- 401(k) with employer match or pension where applicable
- Flexible PTO
- Parental leave
- Sick time prorated based on date of hire
- Federal holidays (US only)
- 3 days of paid volunteer time
- FSA and dependent care accounts, where applicable
- Employee Assistance Program (EAP), where applicable
- Educational reimbursement
- Pet insurance (US only)
- Hybrid and remote work model
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