Payroll Specialist
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Job Description
Payroll Specialist processes payroll for exempt and non-exempt team members across multiple US states. Ensures compliance and accuracy in payroll processing and related functions.
Responsibilities:
- Processes payroll for exempt and non-exempt team members working from more than 40 states in the US.
- Reviews time-entry validation and other payroll reports to verify accuracy of time entry and resulting pay inferences.
- Completes follow ups to ensure accurate and complete payroll entries.
- Updates, maintains, tests, and troubleshoots payroll imports used for processing incentives, commissions, referrals, and special payments.
- Maintains Balancing Worksheet in compliance with SOX controls.
- Reconciles payroll reports through verification of total hours and performs reasonability checks of total hours and net pay amounts prior to closing out payrolls.
- Processes housing allowances, car allowances, moving expenses, performance awards, education reimbursements, forgivable loans and severance payments as needed.
- Calculates final pay for terminated team members as needed in accordance with state law
- Generates and reviews payroll related reports after each payroll.
- Provides information to Accounting as needed, for the reconciliation of payroll related accounts; makes entries to clear reconciling items.
- Processes pay calculation reversals, On Demand and Manual checks and credits/debits team members’ accounts.
- Maintains Knowledge and Information Ensure Payroll Compliance.
- Maintains Payroll Procedures Manual and writes new procedures as required.
- Gathers information for annual internal and SOX audits.
- Ensures proper guidance and compliance with applicable regulations and laws.
- Assists with producing W-2s and completes the year end balancing and closing processes.
Requirements:
- Degree in Human Resources, Accounting, Finance, or related field preferred.
- A minimum of three years of experience in payroll or the Finance function.
- Experience with Workday and Excel preferred.
- Tax management experience strongly desired.
- Ability to work at a fast pace and manage tasks and projects concurrently, while remaining organized and ensuring accuracy and thoroughness
- Effective analytical thinker and problem solver
- Professional Communicator, both written and spoken
- Proficient in Microsoft Office and HCM systems.
- Workday Payroll experience preferred.
Benefits:
- Equal Opportunity Employer, including disabled/veterans
- Professional development opportunities
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