Payroll Specialist
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Job Description
Payroll Specialist managing payroll processing and compliance for a global medical solutions company. Partnering with HR and Finance while ensuring accuracy and regulatory adherence.
Responsibilities:
- Independently manage end-to-end payroll processing for assigned business unit(s), ensuring accuracy and compliance with U.S. federal, state, and local regulations as well as Americas regional requirements
- Partner with global payroll colleagues to ensure alignment with company standards and global compliance
- Final approval authority for payroll submissions, including check register audits, off-cycle payments, and adjustments
- Administer payroll in ADP and Paycom systems; identify and resolve system errors and implement process improvements
- Leverage payroll technology to streamline workflows, reporting, and compliance tracking
- Ensure accurate tax withholding, filings, and compliance with wage and hour laws across multiple jurisdictions
- Manage garnishments, levies, and other court-ordered deductions
- Maintain strong internal controls and ensure SOX compliance where applicable
- Administer payroll components related to equity programs, stock plans, and 401(k) retirement plans
- Process complex compensation scenarios including executive pay, bonuses, commissions, and expatriate/inpatriate arrangements
- Provide expertise on mobility payroll, shadow payroll, and gross-up calculations
- Act as primary payroll contact for employees, managers, and HR business partners, resolving complex issues with discretion and accuracy
- Collaborate with Finance, Total Rewards, and HR Services to ensure accurate reporting, funding, and reconciliation
- Partner with external vendors (ADP, Paycom, equity administrators, benefit providers) to ensure seamless processes
- Identify opportunities to optimize payroll processes and improve employee experience
- Stay current on payroll trends, tax regulations, and compliance requirements within the U.S.
Requirements:
- Bachelor’s degree in Accounting, Finance, HR, or Business Administration preferred; equivalent payroll experience considered
- 5+ years of progressive payroll experience in a large, multi-state/multi-country organization
- Strong working knowledge of U.S. payroll regulations, tax laws, and compliance
- Advanced experience with ADP and/or Paycom; exposure to other global payroll platforms a plus
- Experience managing payroll elements related to equity/stock compensation, 401(k) plans, bonuses, and incentive pay
- Strong analytical skills with the ability to reconcile payroll accounts and prepare audit-ready documentation
- Demonstrated ability to work independently, manage competing priorities, and meet tight deadlines
- Exceptional integrity, confidentiality, and attention to detail
- Strong written and verbal communication skills; ability to interact effectively with employees at all levels of the organization
Benefits:
- Medical solutions for chronic conditions
- Work from anywhere in the world
- Wellbeing programs
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