People Operations Specialist
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Job Description
People Operations Specialist streamlining HR processes and enhancing employee experience at Vanta. Collaborating cross-functionally while maintaining data integrity and compliance in a remote environment.
Responsibilities:
- System Administration: Maintain our core HR systems (e.g., HRIS, performance platforms, onboarding tools, etc.).
- Data Integrity & Reporting: Own the accuracy, confidentiality, and integrity of employee data.
- Automation & Workflow Optimization: Identify manual processes and proactively build scalable solutions using automation and integrations across tools. Translate complex business needs into efficient, repeatable processes.
- Employee Lifecycle Administration: Process key employment changes — including new hires, terminations, promotions, transfers, etc — ensuring timely and accurate updates across People systems and cross-functional stakeholders.
- US Immigration Administration: Serve as the day-to-day owner of US visa processes, including H-1B transfers, PERM applications, and other employment-based immigration filings — partnering closely with external and internal counsel and cross-functional stakeholders to ensure timely, compliant execution.
- Policy & Documentation Ownership: Maintain and update People policies, process documentation, and system configurations to ensure accuracy and accessibility. Serve as a day-to-day resource for People systems questions and troubleshooting across our HR tech stack.
- Compliance & Audits: Ensure system configurations and data meet compliance requirements (e.g., I-9s, security and compensation audits, employment verifications). Lead audit data pulls and documentation support.
- Teammate Experience: Serve as a resource to employees through our ticketing system — answering questions and resolving issues related to HR systems, data updates, and process flows with clarity and care.
Requirements:
- 2-3 years’ People Ops experience in a high growth, fast-paced environment
- Strong interest in HR systems, data, and operations, with prior experience working in HRIS or related systems (e.g., HiBob, Workday, Ashby, Culture Amp, etc.)
- Excellent attention to detail and a strong sense of data integrity
- Ability to build scalable systems and automate repetitive processes using tools and integrations
- Able to navigate ambiguity and shifting priorities with a bias for action – bringing structure and clarity to issues that don’t come with a playbook
- Comfortable managing sensitive data with a high degree of discretion and confidentiality
- Strong problem-solving skills, operational rigor, and project management chops
- Clear, effective written and verbal communication — able to collaborate across teams
- Experience or openness towards building with AI
- Proficiency with G-Suite, Slack, Zoom, and general aptitude for learning new software quickly
- Must be authorized to work in the U.S. without the need for current or future employer sponsorship.
- Open to using AI to amplify their skills and strengthen their work - demonstrating curiosity, a willingness to learn, and sound judgment in applying AI responsibly to improve efficiency and impact.
Benefits:
- Comprehensive medical, dental, and vision coverage, with 100% of employee-only benefit premiums covered for most medical plans
- 16 weeks paid Parental Leave for all new parents
- Health & wellness stipend
- Remote workspace, internet, and cellphone stipend
- Commuter benefits for team members who report to the SF and NYC office
- Family planning benefits
- Matching 401(k) contribution with immediate vesting
- Flexible PTO policy, plus 80 hours of Sick Time
- 11 company-paid holidays
- Virtual team building activities, lunch and learns, and other company-wide events!
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