People Operations, Recruitment Specialist
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Job Description
People Operations and Recruitment Specialist managing onboarding, contracts, and recruiting pipelines for Panda Drum, the world’s biggest steel tongue drum brand. Building efficient remote People Ops and hiring workflows.
Responsibilities:
- Own onboarding from signed offer through first-week integration, including access setup, questionnaires, 1:1 pages, first-week plans, and day 7/day 30 check-ins
- Prepare offer letters and coordinate B2B contractor agreements
- File signed agreements in the agreements register
- Maintain new-hire records, documents, and HR administration
- Build onboarding documentation, guidelines, SOPs, and checklists
- Build AI workflows for offer-letter drafting, onboarding checklists, and new-hire questions
- Source execution-role candidates using LinkedIn Recruiter
- Conduct first-round screening calls using scorecards after application knockout checks
- Maintain recruitment pipeline hygiene, scheduling, candidate notes, and candidate replies in Recruitee
- Send and track test tasks, deadlines, and test-task payments
- Automate recruiting workflows using Recruitee triggers, templates, AI-assisted first passes, and Notion workflows
- Track performance against offer-to-contract speed, day-one access readiness, two-business-day candidate response, and candidate-note completion
Requirements:
- 1+ year of hands-on recruitment, including sourcing on LinkedIn and running screening calls yourself
- Experience handling onboarding, offers, or contracts, or ability to demonstrate how you keep a messy process clean
- ATS fluency and daily use of AI tools, with specific examples
- Excellent written English
- Prompt, clear, concise communication and same-day blocker escalation
- Experience with Recruitee and Notion is a bonus
- Experience hiring remotely and internationally across LatAm, Europe, and Asia is ideally preferred
- Experience building automations such as ATS triggers or AI workflows is a bonus
- In-house experience at a fast-growing company is a bonus
- Ability to work full CET hours, Monday to Friday
- Comfortable working on a B2B contractor agreement
Benefits:
- 13th salary after 90 days
- Fully remote
- Paid time off
- Room to grow: your scope grows with the company as you grow
- A young, ambitious team at a company growing 3x a year, where people who build the system they run move up
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